Purpose  

The Assembly Item Mapping feature helps businesses streamline the production and sales process by mapping individual components (ingredients) to a finished product (assembly item). This ensures accurate inventory management and efficient stock handling during sales and production.

Example  : A bakery produces "Chocolate Cake" as its finished product. The cake is made using several components: Flour (500g), Sugar (300g), Cocoa Powder 200g), Eggs (2 units)

Steps:

1. The bakery sets up "Chocolate Cake" in the system as an Assembly Item with a Preparation Status of "Assembly."

2. The individual ingredients (Flour, Sugar, Cocoa Powder, and Eggs) are added as items with a Preparation Status of "Ingredients."

3. Using the Assembly Mapping screen, the bakery maps the required quantities of each ingredient to the Chocolate Cake item.

Impact:

• When a Chocolate Cake is sold, the stock of its ingredients is automatically deducted based on the mapped quantities.

• If any ingredient is out of stock, the system alerts the user, allowing them to either restock the ingredient or substitute it with an alternative.

How to Proceed with the process:

Menu Access  

Navigate to Masters > Item > Assembly.

Note: Adding an Assembly item involves a three-step process. After creating the Assembly item and its components, configure the preparation details under the "Assembly" category.

Steps for Adding and Mapping Assembly Items  

Step 1: Create Assembly Items in Item Master  

• Add a new item in the Item Master with the preparation status set as "Assembly".

Step 2: Create Component Items in Item Master  

• Add the required components or ingredient items with the preparation status set as "Ingredients".

Step 3: Map Components in the Assembly Mapping Screen  

• Navigate to the Assembly Mapping screen to configure the components for the Assembly item.

To Configure an Assembly Item  

Note:

• Items with the "Serialized" product type will not appear in the Assembly Mapping screen.

Step 1: Load Assembly Items  

• Locate the created Assembly item by searching with the Item Code in the Assembly Mapping screen.

Step 2: Map Ingredients  

• Against the Assembly item, click the "MAP" button in the Assembly listing screen.

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Step 3: Configure Quantity  

• Enter the required Configured Quantity for the Assembly item.

Step 4: Add Ingredients  

• Click "Enter" in the Item Code field to open the search screen.

• Search ingredients by Item Code, Item Name, Alias Code, or EAN Code.

Step 5: Map Components  

• Select the components to map with the Assembly item.

• Note: The same ingredient can be mapped to multiple Assembly items, but cannot be mapped more than once to the same Assembly item.

Step 6: Enter Quantity Used  

• Specify the quantity of each component required for the Assembly item in the Qty Used field.

• Click "Add" to confirm the entry.

Step 7: Save Configuration  

• After mapping all ingredients, click the "Save" button to finalize the Assembly configuration.

Mapping Assembly Items in a Sales Bill  

Step 1: Open the Sales Bill  

• Go to Sales > Sales Bill.

Step 2: Add the Assembly Item  

• Enter the Item Code or Item Name, or press Enter to search and select the Assembly item.

Step 3: Specify Quantity  

• Enter the selling quantity in the Qty field and press Enter.

Step 4: Handle Stock Status  

• Check the stock status of the mapped components:

• If stock is insufficient, choose a substitute item or adjust the Assembly configuration.

Step 5: Save the Bill  

• Click the "Save" button to complete the sales bill.

FAQs  

1. Can serialized items be mapped in the Assembly screen?
Answer: No, serialized items cannot be mapped to Assembly items in the Assembly screen.

2. Can we add stock directly for Assembly items?
Answer: No, stock cannot be added directly for Assembly items. Stock must be added for the individual components.

3. Can I edit the components of an Assembly item after saving the configuration?
Answer: Yes, you can edit the components of an Assembly item by navigating to the Assembly Mapping screen, selecting the Assembly item, and making the required changes.

4. What happens if the stock of an ingredient is insufficient during a sale?
Answer: If an ingredient's stock is insufficient, the system will notify you. You can either select a substitute ingredient or reduce the Assembly quantity in the sales bill.

5. Can I map the same component to multiple Assembly items?
Answer: Yes, the same component can be mapped to multiple Assembly items. However, it cannot be mapped more than once to the same Assembly item.

6. Is it possible to unmap a component from an Assembly item?
Answer: Yes, you can unmap a component by selecting the Assembly item in the Assembly Mapping screen, removing the mapped component, and saving the configuration.

7. Can I add bulk ingredients to an Assembly item at once?
Answer: No, ingredients must be added one at a time to ensure accurate configuration and quantity mapping.

8. What should I do if I accidentally map the wrong component?
Answer: Navigate to the Assembly Mapping screen, select the Assembly item, delete the incorrect component, and map the correct one before saving.

9. Can I configure multiple quantities for the same component in an Assembly item?
Answer: No, a single quantity configuration is allowed per component for each Assembly item. Adjust the Qty Used field as needed.

10. How do I handle substitute ingredients for Assembly items?
Answer: During a sale, if the stock of a component is insufficient, the system will allow you to manually select a substitute ingredient before completing the bill.

11. Will the system automatically deduct stock for components during a sale?
Answer: Yes, the stock for mapped components will be automatically deducted based on the Assembly item quantity sold.

12. Can I map ingredients with different units of measurement to an Assembly item?
Answer: Yes, ingredients with different units of measurement can be mapped, but you must ensure proper configuration in the Qty Used field to reflect the correct proportions.

13. Can I map a component that is currently out of stock?
Yes, you can map a component regardless of its stock status. However, the system will notify you about the stock availability during sales or production.

14. Can Assembly items be sold individually without mapping components?
No, Assembly items require components to be mapped and configured before they can be sold or used in transactions.