Batch and Expiry

Purpose:

Batch and expiry tracking in RetailEasy Fertilizer POS is to ensure product safety, regulatory compliance, and efficient inventory management.

1. Product Safety and Compliance:

• Ensure that customers do not purchase and use expired agricultural products like fertilizers, pesticides, and chemicals to prevent harm to plants and maintain compliance with safety regulations.

2. Inventory Management:

• Efficiently manage inventory with varying compositions, production dates, or supplier sources using batch tracking.

• Avoid financial losses due to expired inventory by tracking and managing products based on their expiry dates.

3. Regulatory Compliance:

• Meet legal requirements for batch and expiry tracking, especially for products like pesticides and fertilizers, to avoid legal penalties and ensure compliance with regulations.

4. Efficient Inventory Rotation:

• Implement an effective inventory rotation strategy by selling products with caution, prioritizing older items before newer ones to minimize the sale of expired products.

5. Quality Control:

• Identify and isolate products from specific batches if quality issues arise, enabling timely quality checks, recalls, or adjustments to maintain product quality and safety.

Benefits:

1. Customer Safety: Prevent harm to customers' plants and crops by ensuring they do not use expired agricultural products, thereby protecting their investments.

2. Reduced Wastage: Minimize financial losses by using or selling products before they expire, reducing the amount of expired inventory that needs to be discarded.

3. Customer Trust: Build and maintain customer trust and loyalty by providing products with clearly defined expiry dates, demonstrating a commitment to their safety and satisfaction.

4. Optimized Sales: Prioritize the sale of items nearing their expiry date, ensuring they are sold before they become unsaleable, thus maximizing revenue.

Steps to Configure & Process for Batch & Expiry:

Step 1: Go to Tools > Configuration > Configuration

Step 2: Business Configuration screen will appear. Click on Common Setting > Batch & Expiry Config - Show batch no and expiry date (Enable the checkbox) > Save

Step 3: Go to Inventory > Masters > Items

Step 4: Item Master screen will appear. In Gen Tab - Mention the Item Name and choose the Batch/Expiry Details as Mandatory. Then select the Expiry/Mfr date format as per the requirement. Click Save.

Step 6: Purchase Entry screen will appear. Load the Item and mention the Batch No. & Expiry Date. Click Save.

Step 7: Go to Sales > Sales Bill

Step 8: Bill Entry Screen will appear. Load the Item - Batch & Expiry Date will reflect. Click Save.

Conclusion:

So, batch and expiry tracking is like a safety net that helps stores sell good products, follow the rules, reduce waste, gain customer trust, and manage their inventory effectively. It's especially important for products used in farming, where getting it right is crucial. In simple terms, batch and expiry tracking in RetailEasy Fertilizer POS is all about making sure that the products you sell, like fertilizers and pesticides, are safe and effective for customers to use.

FAQ's:

Q1: What is batch tracking in RetailEasy Fertilizer POS, and why is it important?

• Batch tracking is a system that helps stores manage products with varying compositions, production dates, or supplier sources. It's important because it allows stores to keep tabs on different batches of products, ensuring quality control and efficient inventory management.

Q2: What does expiry tracking mean, and why is it crucial for certain products like fertilizers and pesticides?

• Expiry tracking involves monitoring and managing products based on their expiration dates. It's crucial for products like fertilizers and pesticides to prevent customers from using expired items that can harm plants. It also helps stores comply with legal requirements.

Q3: How does batch and expiry tracking help stores reduce wastage?

• By tracking batches and expiry dates, stores can use or sell products before they expire, reducing the amount of expired inventory that needs to be discarded. This helps minimize financial losses and wastage.

Q4: What is meant by "selling with caution" in relation to batch and expiry tracking?

• "Selling with caution" means that stores prioritize selling products that are closer to their expiry date first. This ensures that customers receive products that are still effective and prevents the sale of expired items.

Q5: How does batch tracking assist in quality control?

• Batch tracking allows stores to identify and isolate products from specific batches if quality issues arise. This enables quick quality checks and recalls, helping to maintain product quality and safety.