Do you know how to cancel a Purchase Order?

Do you know how to cancel a Purchase Order?

What is a Purchase Order:

The PO document tracks important information related to what the buyer wants to purchase. It includes the quantity and type of items required, as well as payment terms and delivery details.

 

The buyer is confirming what they want the seller to deliver. They are also agreeing to pay for the items at a later date (based on the agreed payment terms). The seller uses the PO as protection when offering buyers credit because the buyer is legally obligated to pay for products and services when they have been delivered.

 

Purpose & Benefits: 
When a Purchase order is not fulfilled by a Supplier, keeping that PO will always show in the open PO list in Purchase. By cancelling the Purchase Order, it will be removed from the list. Also, if someone by mistake creates a Purchase Order, then also we can also cancel the Purchase Orders.

 

To Cancel a Purchase Order, do the following Steps:

Step 1: Go to Purchase > Purchase Order

 

 

Step 2: Then press Ctrl + F6 Edit to open the Edit filter.

(Note: Key settings may vary from user to user, you can click on the blank button just beside F1 Key to change the key combinations to find the desired key)


Step 3: If you want to filter Distributor and Date Range put the same, else press enter in the Order No box.

 

Step 4: Select the PO which you want to cancel.

 

Step 5: Click on Ctrl + Shift + F11 Cancel to start the cancellation process.

(Note: Key settings may vary from user to user, you can click on the blank button just beside F1 Key to change the key combinations to find the desired key)

 

Step 6: Then click on the Yes Button.

 

When the cancellation is done, this confirmation pop-up will come. Click on OK to complete the process.


Conclusion:

By doing a Purchase Order cancellation, your unwanted purchase orders will be removed. Those Purchase orders will not get listed while converting a Purchase Order to Purchase invoice.

 

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