What is a Purchase Order:

The PO document tracks important information related to what the buyer wants to purchase. It includes the quantity and type of items required, as well as payment terms and delivery details.

The buyer is confirming what they want the seller to deliver. They are also agreeing to pay for the items at a later date (based on the agreed payment terms). The seller uses the PO as protection when offering buyers credit because the buyer is legally obligated to pay for products and services when they have been delivered.

Benefit:

In many cases, Purchase Orders created are kept on the list till the time they are not converted into Purchase Invoice. If any changes are required in the Purchase Order, we need to edit the Purchase Orders for the correct purchase.

To Edit and Open a Purchase Order, do the following steps:

Step 1: Go to Purchase > Purchase Order

 Step 2: Then Press Ctrl + F6 Edit

(Note: Key settings may vary from user to user, you can click on the blank button just beside F1 Key to change the key combinations to find the desired key)

Step 3: In the filter box, if you want to filter based on Distributor and Date range, put the details in the respective boxes and then press enter the Order No field to bring up the PO list.

Step 4: Then select the desired order for edit purposes.

Step 5: Then add the desired items or do any changes you require in rates or Qty fields.

Then you can save the transaction by pressing F6 key.

(Note: Key settings may vary from user to user, you can click on the blank button just beside F1 Key to change the key combinations to find the desired key)

Step 6: Then click on the Yes button to save the changes.

Step 7: Then click on the Ok button to complete the process.

Conclusion:

By editing Purchase Orders, we can rectify the mistakes made while making a Purchase Order.

Related Links: