Do you know how to perform a GRN against PO? and currently, is the GRN done against the PO?

Do you know how to perform a GRN against PO? and currently, is the GRN done against the PO?


Purpose of GRN (Goods Receipt Note)

It is an essential document in inventory management and supply chain processes. Its primary purpose is to document the receipt of goods or products into a business or organization.

1.Confirmation of Receipt

2.Verification of Supplier's Invoice

3.Payment Processing

4.Quality Inspection

5.Quantity Verification

Purpose of Converting the Purchase Order into GRN :

Converting the PO into a GRN serves as a confirmation that the goods listed in the PO have actually been received from the supplier. The GRN allows for the verification of the quantity of goods received. It ensures that the quantity of goods delivered matches the quantity specified in the Purchase Order. Any discrepancies can be noted and addressed promptly.

Steps followed To convert the Purchase Order into GRN:

To make a Purchase Order :

Menu Access : Navigate to the "Purchase" section and access the "Purchase Order" screen. Load the appropriate location within the Purchase Order interface to initiate the creation of an order. Choose the relevant supplier from the designated column and input the item specifics along with quantity information and select the Payment terms as "credit or cash". Finally, click save to save the Purchase Order and you will get the Pop up as "Purchase Order" saved.

 

To convert the Purchase order in to GRN :

Step 1: Go to purchase module and select Receipt note. In Receipt note screen click on F3 load PO option to upload the purchase order.



Step 2: Now select the purchase order which need to be converted to GRN. After selecting PO it will show the items where you can choose based on requirement and verify the quantity also. 



Step 3: After adding all the items for GRN process, click on F6 to save the Receipt Note.
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FAQ :

1) How can you verify the status of a Purchase Invoice in the report?

You can check the Status column in the Purchase Summary report by going to Reports → Purchase → Transactions → Purchase Summary report by referring to the below screen shot.

 

 

 

 

 

 

 


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