Do you know how to Purchase Deactivate an Item or set of Items in the Item Master?

Do you know how to Purchase Deactivate an Item or set of Items in the Item Master?

When the Business Owner doesn't want to purchase a product or set of products in their shop but keeps the item active and continues to do sales till the stock gets finished, the Purchase Deactivation process is done.

 

Benefits:

By deactivating the Purchase function of an Item, the system will not allow us to do further more purchase entries, but will allow us to sell the remaining stock products.

 

To deactivate purchase of a single product, do the following steps:

Step 1: Go to Inventory > Masters > Items. 


Step 2: Click on the F4 Edit Button to bring up the Product List LOV.

(Note: Key settings may vary from user to user, you can click on the blank button just beside F1 Key to change the key combinations to find the desired key)

 

Step 3: Click on Activation Status and click on the Purchase field and select it.

 

*** Note: If the Purchase option is not Active in your software, Activate that from Manage Tabs of Item Master:

1. Open Item Master and press Ctrl + F4 Manage Tab.

(Note: Key settings may vary from user to user, you can click on the blank button just beside F1 Key to change the key combinations to find the desired key)

2. In the Manage Tabs window, select the Activation Status on the left-hand panel.

3. Select the Purchase option and double-click on the Value field beside that to activate that. A blue Tick ✔ will appear there.

4. Click on Apply to save the settings.

 

Step 4: Press F2 and select No from the list.


Step 5: Click on F6 Save to complete the operations.

(Note: Key settings may vary from user to user, you can click on the blank button just beside F1 Key to change the key combinations to find the desired key)

 

To deactivate purchase of multiple items at a time, do the following steps:

Step 1: Go to Inventory > Masters > Items.


Step 2: Press Ctrl + F3 Bulk Update.

(Note: Key settings may vary from user to user, you can click on the blank button just beside F1 Key to change the key combinations to find the desired key)

 

Step 3: Locate the Purchase Column and set the value as No.


Step 4: Select the field and press Ctrl + C to copy the field.

Step 5: Press Shift + Down Arrow button to select the field.

Step 6: Press Ctrl + Shift + V to paste the values in the selected fields.

Step 7: Click on Save to save the settings.

 

 

Step 8: After clicking on the Save button, Bulk Update Tool Popup will come where we need to click on YES button.


After the update is completed, the below pop-up will come, and then we need to click on the OK button.

 

Conclusion:

As a result, when anyone tries to do the Purchase, the items will not appear in the item list LOV.

See the screenshots for your reference.

 

Before Deactivation:

 

After Deactivation:

 

Related Links:


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