Concept of Supplier Calendar / Reorder Days for a Supplier:

In retail business, a supplier calendar is a schedule that outlines the delivery of goods or services from the supplier to the retailer. It is an important tool for managing the supply chain and ensuring that the retailer receives products in a timely and efficient manner.

The supplier calendar typically includes information such as:

Delivery dates: The dates when the supplier is expected to deliver the goods or services to the retail business.

Quantity: The expected quantity of goods or services to be delivered.

Deadlines: Any important deadlines that need to be met, such as the date when the goods or services must be received by the retail business.

Production schedules: Information on the supplier's production schedule, including any downtime or maintenance periods.

Quality control checks: Information on any quality control checks that need to be performed before the goods or services are delivered.

Payment terms: The terms of payment for the goods or services, including any discounts or penalties for early or late delivery.

The supplier calendar helps the retail business to plan their inventory and ensure that they have sufficient stock to meet customer demand. It also helps to minimize disruptions to the retail business's operations by ensuring that goods are delivered on time and to the expected quality standards.

Overall, the supplier calendar is an essential tool for managing the supply chain in retail business, helping to ensure that products are delivered on time and to the expected quality standards, and that inventory levels are maintained to meet customer demand.

Benefits:

The benefits of a supplier calendar in a retail business include:

Improved inventory management: A supplier calendar helps retailers plan their inventory and ensure that they have sufficient stock to meet customer demand. This helps to prevent stockouts, excess inventory, and over-ordering.

Improved supply chain visibility: The supplier calendar provides visibility into the supply chain, enabling the retailer to track the progress of the supplier's production and delivery schedules. This helps to identify any potential delays or issues and enables the retailer to take corrective action.

Better communication with suppliers: A supplier calendar facilitates better communication between the retailer and the supplier. It provides a clear schedule for deliveries, deadlines, and quality control checks, ensuring that both parties are on the same page.

Reduced lead times: By having a clear schedule for deliveries, a retailer can work with their supplier to reduce lead times, improving the speed at which products are delivered to the store and reducing the risk of stockouts.

Improved customer service: By ensuring that products are delivered on time and in the right quantity, a supplier calendar helps to improve customer service, which can lead to increased customer satisfaction and loyalty.

Cost savings: By improving inventory management, reducing lead times, and minimizing the risk of stockouts, a supplier calendar can help retailers achieve cost savings.

Overall, a supplier calendar is an essential tool for managing the supply chain in a retail business. It helps retailers to improve inventory management, supply chain visibility, communication with suppliers, lead times, customer service, and cost savings.

To set up a Supplier Calendar / Reorder Days for a supplier, do the following steps:

Step 1: Go to Purchase > Masters > Distributor.

Step 2: Click on F4 Edit button to do the changes for the Distributor Master.

(Note: Key settings may vary from user to user, you can click on the blank button just beside F1 Key to change the key combinations to find the desired key)

Step 5: Select the Vendor name from the Distributor Master list LOV.

 Step 6: Go to the Order Days tab and select your scheduled day. For example Saturday. Set the option as YES.

Step 7: Click on F6 Save to save the settings.

(Note: Key settings may vary from user to user, you can click on the blank button just beside F1 Key to change the key combinations to find the desired key)

To set up a Supplier Calendar / Reorder Days for a supplier in a Bulk, do the following steps:

Step 1: Go to Purchase > Masters > Distributor

Step 2: Press Ctrl + F3 Bulk Update together.

(Note: Key settings may vary from user to user, you can click on the blank button just beside F1 Key to change the key combinations to find the desired key)

Step 3: Locate the desired day and update the option YES from the drop-down.

Step 4: Click on SAVE to save the settings.

Step 5: Click on YES to apply the changes.

Step 6: Click on OK to complete the process.

Checking the process outcome:

After doing all the setup, if you want to check whether the applied setting for the Distributor is working or not, do the following steps.

Step 1: Go to Inventory > Reorder > Reorder.

Step 2: Select the desired Date from the Order Days/Distributor filter.

Step 3: Then select the Distributor from the Order Days/Distributor list and set the Reorder filters as per your needs.

Step 4: Click on the Generate button to generate the List.

Step 6: Click on F6 Save as PO to save the reorder as PO.

(Note: Key settings may vary from user to user, you can click on the blank button just beside F1 Key to change the key combinations to find the desired key)

Outcome of the entire process:

When the Purchase Order is generated from the Reorder Screen, it will be saved under the Purchase Order listing, and also it will be ready to be converted to the Purchase Invoice.

Below are the prerequisites for the Supplier Calendar or for setting Reorder Days for a Supplier:

Step 1: Go to Purchase > Masters > Distributor

Step 2: Press F4 Manage Tab to open the Manage Tab window.

(Note: Key settings may vary from user to user, you can click on the blank button just beside F1 Key to change the key combinations to find the desired key)

Step 3: Click on Order Days under caption and then Activate (put a tick ✔) in the value section mentioned in the right-hand panel.

*** Note: If you activate the days (Sunday - Saturday) here, then only it will get reflected in the Distributor Master.

Step 4: Then click on Apply button to apply the settings.

Conclusion:

The advantages of a supplier calendar in a retail business are:

Improved inventory management: A supplier calendar helps retailers to plan their inventory effectively, ensuring that they have the right amount of stock on hand to meet customer demand. This reduces the risk of over-ordering, excess inventory, or stockouts, all of which can be costly for the business.

Better communication with suppliers: A supplier calendar provides a clear schedule for deliveries, deadlines, and quality control checks, which helps to improve communication between the retailer and the supplier. This reduces the risk of misunderstandings and helps both parties to work together more effectively.

Improved supply chain visibility: A supplier calendar provides visibility into the supply chain, enabling retailers to track the progress of the supplier's production and delivery schedules. This helps retailers to identify any potential delays or issues and take corrective action quickly.

Reduced lead times: By working with suppliers to improve delivery schedules, retailers can reduce lead times, ensuring that products are delivered to stores more quickly. This reduces the risk of stockouts and helps to improve customer satisfaction.

Improved customer service: By ensuring that products are delivered on time and in the right quantity, a supplier calendar helps to improve customer service, which can lead to increased customer satisfaction and loyalty.

Cost savings: By improving inventory management, reducing lead times, and minimizing the risk of stockouts, a supplier calendar can help retailers to achieve cost savings.

In summary, the advantages of a supplier calendar in a retail business include improved inventory management, better communication with suppliers, improved supply chain visibility, reduced lead times, improved customer service, and cost savings. These benefits can help retailers to operate more efficiently and effectively, ultimately leading to improved business performance.