Definition:
Purchase Order Expiry is the date on which the Purchase Order will get expired & it will be unavailable in the system for further use.
Benefits: Using Purchase Order Expiry, we can restrict a Purchase Order to be converted after the defined days. The Purchase Order will be expired and you cannot convert that Purchase Order into Purchase Invoice.
Used Case Scenario:
Suppose you set the PO Expiry Date as 20-12-2022, when the current date reaches 21-12-2022, the system will not allow you to convert the Purchase Order to Purchase Invoice.
Step 1: Go to Purchase > Masters > Supplier Master.
Step 4: Then click on the Order Days and out the desired value in the "PO Expiry (in Days)" field and then click on F6 Save to save the settings.
How to update the PO Expiry Days in bulk for all or for a set of Suppliers?
Step 1: Press Ctrl + F3 Bulk Update button in the Item Master window.
Step 2: In the PO Expiry (in days) field and mention the PO expiry days for one supplier.
Step 3: Now select the other suppliers for those it needs to be updated by using ‘Shift+Down Arrow’ key & paste the copied formula by using ‘Ctrl+V’ key.
Now you can notice that all the fields in the column are replaced by 15 days & click on ‘Save’.
Prerequisites for the Purchase Order Expiry Days Setup:
To set up the Purchase Order Expiry Days for a supplier or set of suppliers in bulk, we need to activate the "PO Expiry (in days)" option in the Distributor Master.
In this way the user can enable the option of ‘PO expiry Days for supplier’ in your software.
Conclusion: