‘E-invoicing’ or ‘electronic invoicing' is a digital invoice for goods and services provided by the business firm and in which B2B invoices are authenticated and generated electronically on the GSTN portal. Under the electronic invoicing system, an identification number will be issued against every invoice by the Invoice Registration Portal (IRP), to be managed by the GST Network (GSTN).

Applicability of GST E-Invoice System:

It will be mandatory for the businesses to generate the entire GST e-invoice including all the value of sales. The assessee whose turnover is more than Rs. 5 crores in the previous fiscal year from 2017-18.

Benefits of using E - Invoice:

• It helps to easily access, sync, and aggregate information between various systems and devices, without duplication of content

• Eliminates the need for a paper-pen process and no energy is wasted in producing and transporting all those documents

• No data re-entry and rejected invoices, as data from the supplier is directly transmitted to the customer

About Course:

Steps to be followed to generate an E - Invoice:

1. Click 'Tools' --> 'Options' --> 'Options' --> 'Billing' --> enable "GST E-Invoice Generation" option by pressing space-bar key

2. After selecting the E-Invoice Generation, select a registered customer and make a bill entry, the invoice details can be viewed on GST Filing  - TFA

3. To Create Account, Open the Portal 'https://einvoice1.gst.gov.in/' --> Click on   'Registration Tab' --> select 'Portal Login'

4. Enter the 'GST Number' and type the 'Captcha'

5.  You will be routed to the screen to update the details --> click on 'Send OTP',  enter the OTP and click ‘Verify OTP’

6. Register for API (accessible from the menu 'API registration' --> 'User Credentials' --> 'Create API User'). You can skip this step if you have already registered for API in E-way billing portal

7. Select 'Through GSP' Radio button

8. Choose 'Zoho Corporation' as GSP and create username and password

9. Login to TFA and register yourself for accessing the e-invoice APIs in 'Connect to E-invoice portal' that is available from 'More menu' on navigation bar. Enter the username and password that were created in Step 8

How to generate IRN? 

1. Click on 'Utility'--> click 'GST Filing'

GST Filing  web page will be opened in your default browser

2. Click 'Connect to E-Invoice portal'

3. Apply the 'From Date' and 'To Date' filters to view the bills generated on any date

4. Under the pending tab, it will list out all the pending invoices for generating the IRN

5. Select the required bills and click on 'Generate IRN' button and then click on 'PUSH TO IRP'

6. The status can be confirmed on the 'COMPLETED' tab as shown below

7. We can check the failed bills on the 'FAILED' tab

8. Under the 'Reasons' tab, click on 'Click Here' against the invoices to view the invoice wise errors

9. If the option 'GST E-Invoice Auto Upload' is enabled, On Selecting a registered customer and making a bill entry, the IRN will automatically be generated and pushed to IRP

10. Enable 'Restrict printing unless E - Invoice IRN is generated successfully' 

• The uploaded data will be shared with the E-way bill and GST system, which will be used for auto-population of GST Return

• The portal will send the digitally signed JSON along with IRN and QR code back to the supplier. The invoice will also be sent to the buyer on their registered email id.

• Those who are using the login credentials for Auto E-Way Bill generation, the same login details can be updated in E-Invoice.

11. To View the E-Invoice IRN Generated Reports,

       Open 'AccountsEasy' from the Application --> click on 'Reports' --> click on 'Statutory Reports' --> click on 'E-Invoicing' --> click on 'E-Invoice Status'