Purpose :- 

EAN codes are a global system of barcodes used to identify and track consumer products. They are used by manufacturers, retailers, and other stakeholders in the supply chain to streamline processes, reduce errors, and improve operational efficiency. By scanning the EAN code, retailers can quickly retrieve product information from a central database, enabling efficient stock management, accurate pricing, and faster point-of-sale transactions. Additionally, EAN codes allow for effective inventory tracking and seamless information exchange on a global scale. They also benefit consumers by providing accurate and consistent product information. In conclusion, EAN codes are an integral part of modern supply chain management and retail operations, providing benefits to both businesses and consumers.

Benefits :-

The EAN code, also referred to as the International Article Number, is a distinctive numeric label utilized for the global identification of products and goods. It provides various advantages, including standardized product identification, worldwide acknowledgement, effortless integration with computerized systems, enhanced customer satisfaction, and improved product safety. These characteristics bring about a transformation in product identification, supply chain management, and customer experiences, empowering businesses to streamline their operations and optimize inventory management.

Steps need to be followed :- 

Item Master - EAN code

The EAN code updated in the Item detail section represents the Global EAN code. This can be updated in the item master under item detail and also through migration during item creation.

Item Master migration - EAN code

The Ean can can be scanned and updated using item migration. To update, choose the item, scan the code and the code will be updated in the ean code field in the csv file

EAN code master

This will have all the items updated in the Item master and the ean codes for these can be updated / scanned. Ean code can be updated for the item and its variants and different uom. If there are different brands used in the business, the ean codes for all of them can be updated here,

The Ean code can be updated by scanning the items using a Barcode to PC scanner device

Step 1: Go to Masters->Menu->Item v/s EAN code

Sacn / update the EAN codes for the items and its variants and uom to add the codes

Step 2: The list of items will be displayed with EAN codes for the items if already updated

Step 3: Click on edit to scan / update the Ean code for the item and its variants.

Step 4: You can also search the item by entering the name of the item in the search box and click on Search

Step 5: Click on edit to update the Ean code for the item and its variants

• The EAN code next to the Item name refers to the global ean code. The same will be reflected in the item master under Item detail

• Update the ean codes for the variants with the respective uom if maintained. Else it will be as Units

• Click on (+) sign in Action box to add more variants with the codes and click on Update. There will be a message that Ean code is updated successfully

• If the variant has to be deleted, click on the (X) sign in Action box to delete

EAN code in Inventory Screens

Ean code is available and can be scanned / updated in all inventory screens for Opening Stock, Purchases and Stock audit

EAN code in Opening stock

The ean code updated in the masters for the item can be scanned in the opening stock to add the stock for the item.

Go to Inventory->Opening stock->Add opening stock

• Choose the location for which the stock is to be added

• Choose the supplier from whom the stock is received

• In the ean code field, scan the ean code for the item to be added to the stock

• If batch and expiry is maintained for the item it will appear as per the date set in the item master

• The other fields for item, variant, etc will appear automatically and enter the value in the quantity for the stock and click on Add and Save

• Repeat the procedure to add more items to the stock

If there are items with Variants, when the item is scanned, the ean updated for the variant will be scanned and the variant will be displayed and the opening stock entry can be done

Ean code in Stock update

Stock update is done for items which have Inventory applicable enabled as Yes under Inventory->Item Property. Here the Stock is adjusted when there is a mismatch between the current Stock on hand and the Stock in the system

Go to Inventory->Stock Audit->Stock update->Add Stock update

• Similar to scanning the code in opening stock, the ean code for the item can be scanned and the correct stock can be updated for the item

• If the Item is maintained in batches with the expiry date the stock update can be done for the respective batch

• Once the ean code is chosen, the item with the batch number, expity date and the stock will be displayed and the stock update can be done for the respective batch

EAN code in Purchase Invoice

Purchases of the items can be recorded by scanning the Ean code similar to opening stock.

Go to Inventory->Purchase->Purchase Invoice->Create Purchase

• Scan the ean code for the item and the details of the item will be displayed

• Enter the purchase quantity of the item and click on add and enter the invoice number and amount and Save

• Add more items to the purchase if required in a similar way

EAN code in Sales

In the Sales bill screen the item can be added to the cart by scanning the Ean code can for the item.

Step 1: Update / Scan the ean code for the item in the item master

Step 2: Go to Sales->Sales bill -> choose the Scan the ean code

Step 3: Scan the code item to be billed

Step 4: The item will get added to the cart and can proceed with the billing

Ean code for an item with Variants

Step 1: Update the ean for the item in the Ean code master for item and variants.

For eg. the ean codes are updated for the item Cheese veg wrap for Regular and Small

Step 2: Go to Sales->Sales bill - choose Scan the ean code

Step 3: Enable the scanner and scan the code the item with the Variant Small

Step 4: The item details window will open with the variant Small selected for the item.

Choose the item and proceed with the billing

Update / Scan global ean code with variants

Step 1: Update the Global ean code for the item along with the ean codes for the variants

The ean code will be considered for the variant regular

Step 2: Scan the global ean code for the item

Step 3: The item will appear in the sales billing details to proceed with the billing

Ean code with different uom

Different ean codes can be updated for items if there are maintained in different uoms

Step 1: Go to Masters->Item v/s Ean code and update the ean codes for the variants with different uoms

Step 2: Scan the ean code for the item with the variant small in grams

Step 3: Go to Sales bill screen and in the sales details, the uom for the item will be changed and can proceed with the billing