Generating and Printing a Scheduled Register

Purpose:

The main purpose is to provide the details to medical counsel when they ask for it as there are possibilities of selling different type Scheduled drugs.

Refer link for more details: https://www.pci.nic.in/pharmaact_chapter4.html

Benefits:

1. Ease of Access: The scheduled register feature provides a user-friendly way for pharmacy staff to access transaction records. It simplifies the process of retrieving historical data, which can be time-saving.

2. Custom Date Filtering: The ability to apply date filters allows users to generate reports for specific time periods. This is valuable for analyzing sales trends, comparing performance across different periods, and generating reports for specific accounting or auditing needs.

3. Printable Reports: The system allows users to easily print the generated reports. This printed record can be used for various purposes, such as submitting reports to regulatory authorities, providing documentation to auditors, or maintaining physical records for compliance.

4. Audit Trail: The scheduled register serves as an audit trail, ensuring transparency and accountability in financial transactions. It helps identify any discrepancies or irregularities that may require investigation.

5. Data Integrity: Printed reports are less susceptible to manipulation or tampering compared to electronic records. This adds an additional layer of data integrity and security to the transaction history.

Note: Laser Printer or Dot Matrix Printer should be installed and mapped with the system.

Steps to process for Generating and Printing a Scheduled Register:

Step 1: Go to Sales > Miscellaneous > Schedule Register

Step 2: Schedule Drug Report screen will appear. Fill in with details as: Location, From Date, To Date, Starting Page No, Last Printed Page, Last Printed Date, Report Name, Report Format. Click on Print (function key).

Step 3: Bill Preview will appear. Here details as: Bill Date/No., Doctor Name, Patient Name & Address, Medicine Name, Quantity, Type, Mfr, Batch & Expiry Date will reflect. Enable the checkbox (Laser Print - if Laser), for Dotmatrix uncheck the box and click Print.

Conclusion:

In conclusion, generating and printing a scheduled register in a pharmacy vertical business POS system is a vital tool for ensuring compliance, maintaining accuracy, and improving overall pharmacy operations. By leveraging this feature effectively, pharmacies can enhance patient safety, meet regulatory requirements, and optimize their workflow for the benefit of both patients and the business.

FAQ's:

1. How do I generate a Scheduled Register in my pharmacy POS system?

• The process may vary depending on the specific POS software, but generally, it involves selecting the desired date range, running a report, and specifying the information to be included in the register.

2. What information is typically included in a Scheduled Register?

• A Scheduled Register usually includes details such as patient names, prescription numbers, drug names, dosage, prescribed information, dispensing dates, and any required regulatory information.

3. How often should I generate and print a Scheduled Register?

• The frequency of generating and printing Scheduled Registers may vary depending on local regulations. However, it's generally advisable to do this on a regular basis, such as daily or weekly.