Gofrugal ManageEasy Year End Process

Gofrugal ManageEasy Year End Process

Year Begin Process in ManageEasy

Refer these two simple helps documents for a very simple year begin process in the financial year.

1. Year begin process in GOFRUGAL ManageEasy : https://youtu.be/CRvmzFwdTnM
2.Year begin process in GOFRUGAL AccountsEasy: https://youtu.be/gudAjkBgW4M

For customer having Fiscal Year Begin:
1. Year Begin Process in GOFRUGAL ManageEasy : Fiscal Year ManageEasy Help Video 
2. Year begin GOFRUGAL AccountsEasy : Fiscal Year AccountsEasy Help Video 

FAQs

1.Make sure that you are in the latest version of ManageEasy
2.Five pre-requisites to check for year Begin Process.
  1. Make sure in all the client systems, GOFRUGAL application must be closed and non operational.
  2. Make sure that there is sufficient space in the GOFRUGAL installed drive in the server.
  3. Make sure there is no AccountsEasy posting failed transactions.
  4. Make sure there is no incomplete entries.
  5. Make sure to update the pending stocks.
How to check the sufficient space. Please Free up Approximately xGB Space and then do year begin process.
Follow the steps given in the self help for clearing up the disk space.

How to check for AccountsEasy posting failed transactions:
  • Please go to Tools->Data verification tool in the server system.
  • Click on Missing Records in AccountsEasyDB.
  • If there is any records shows in the screen , then click on Post missing records in AccountsEasyDB.
How to check for incomplete entries:
  • Go to->Inventory->Incomplete entries in the server system.
  • Check for the bills. 
  • Modify and save the bills listed out in the screen.
  • The incomplete entries will get saved.

How to check and update the pending stocks:
  • Go to->Inventory->Stock Entries\Updates->Bulk Stock Updation in the server system.
  • Check for the bills which are to be updated.
  • Check for purchase,sales return,purchase dc and Expiry Replacement.
  • Click on the purchase and proceed with show bills ,if you found any of the purchase bills are to be updated means click on select all and give  stock update.
  • Do the same process  proceed with all the four and update it.

3.Make sure to take a backup before proceeding to the  year end process:
  • Go to -Utility-Backup to take the full backup.
  • Do give the full backup and wait until it takes the backup.
AE1

AE2


4.Year end process procedure.
  •  Open the GOFRUGAL Application  in the server system
  •  Go to -Tools-Year Begin Process


After clicking on the Year Begin Process, you will get a small box in your system stating that current date, do you want to proceed the year end process in the server system. So please press Yes to Continue.



  • Make sure of the financial year (From raymedi1_2023_2024 to the financial year of raymedi1_2024_2025).
  • Confirm it and click on start, wait until the process gets completed.



  • you can see the navigation window of the year begin in the above image.
  • you can see the process is happening in step by step, wait until it gets completed and do n0t disturb the process.


  • Once the finish button is visible, please do click on it in order to finish the year begin process.
5.Checking the Year End Process:

 Click on the GOFRUGAL Application icon in the server system ,Check whether  the raymedi1_2024_2025 year is appearing in the GOFRUGAL login screen.





1. How to do the Year begin Process in GOFRUGAL ManageEasy?
  • On the 1st of April/1st January when you open the software in your server system, there will be a message stating that "2024-2025 database not found. Do you wish to proceed to year end?"
  • Click on Yes. You will be navigated to the year begin process page.
  • Check the details of the company, financial years and click on start. Wait until the year end process gets completed.
  • You will get a message stating that year end has been successfully completed.
2. After year begin process can I make sales and purchase entry in the previous financial year?
Yes, you can.
For this go to Tools->options-->options.
In configurations enable 'Allow Add-change transaction after year begin' in the previous financial year.
But you have to manually update the stock details in the new financial year.

3. Can I change the Receipt/Payment details in the previous Financial year?
Yes, you can modify / delete the accounts related entry in previous year.
If you have transferred your accounts you have to transfer the accounts again for that particular party for whom you have made the changes.

4. How to make opening stock entry?
  • Go to Inventory->Stock entries/updates->opening stock entry
  • Complete the entry by selecting the  product, fill in the Mfr name,rate,batch etc.
  • save the entry.
https://youtu.be/OtS8GhUHSeQ
Please watch this self help and you will get a clear idea.

5. Do I have to do year begin in clients?
No, you need not do year begin process in your client systems. Make sure that your clients are closed when you do the year begin process in your server

6. My SQL has reached maximum size what must be done?
http://download.gofrugal.com/MSSQL_GFT/GFTMSSQL2008R2_setup.exe 
Please download the link provided and reach us in live chat. We will help you to upgrade your sql.

7. I want to continue with the old serial number. What to do?
You can directly enter the serial number with which you want to start invoicing and proceed in making the invoices.
The second bill will take up the next number automatically.

8. I want to start with a new serial code. What should I do?
Please go to tools->options->common settings,select the serial code configuration and add the new serial code as per your requirement.
Save and exit the configuration
https://www.youtube.com/watch?v=2Wc-UOIVD4g . Watch this help video for a better idea.

9. I have 2 companies should I have to make year begin process to both?
Yes, year begin must be done in both the companies

10. Checklists before year begin process
  • No incomplete entries.
    Inventory->incomplete entry
    Save all the pending entries
  • No pending stock update.
    Inventory->stock entries/updates->bulk stock updation
  • Take backup before year end
11. How to remove the incomplete entry?
Go to Inventory->Incomplete entries.
Check for the bills.
Modify and save the bills listed out.
The incomplete entries will get saved.
Watch the help video provided
12. There are many AccountsEasy posting failed entries in incomplete entries. What must be done?
  • Please go to Tools->Data verification tool in your server system.
  • Click on Missing Records in AccountsEasy DB.
  • click on Post missing records in AccountsEasy DB.
If the entries are not getting posted,Kindly reach us in Live chat,we will help you to post the entries.

13. I want to delete the zero stock batches.
While filing your GST return, we will be fetching the details of ref no. and ref date, hence, the clearing of zero stock batches is not advisable

14. Your Space Not Enough. Please Free Approximately xMB Space and then do year begin.
Follow the steps given in the self help and clear your disk space.

15. Where to check the closing stock details?
Check it in the following reports.
Reports->inventory->current stock->company/product/batch wise stock(report id:243)
and
Reports->inventory->current stock->company/product wise summary(report id:241)

16. Unable to modify incomplete entries. Somebody locked the bills simultaneously.
Go to Inventory->Incomplete entries.
Check for the bills and modify and save the bills listed out.The incomplete entries will get saved.Watch the help video provided

17.How to make stock adjustment entry?
Go to Inventory->stock entries and updates->stock adjustment entry
select the product batch and fill in the other parameters required.

18. After Year completed Application hold in 60%. What must be done?
Your stocks are getting updated,Please wait patiently until the software opens.

19. In sales bill previous rate history is not fetching.
Go to tools->options->OPTIONS->enable the previous year also configuration and save

20. Consistency error while year begin process.
Please reach us in live chat,we will help you to resolve the issue

21. Can I convert pending sales DC in the next financial year date after year begin process?
Yes,  You can convert the pending sales DC in the new financial year

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