Purchase Invoice is generated upon confirmation of having received goods from the supplier. Purchase Invoice can also be issued for purchases against Purchase Order, Goods Inward Note and Receipt Note, with payment or on credit.

Benefits

• Purchase Invoice is a proof of payment status and hence is a precise record for pending or completed payments.

• With generation of Purchase Invoice the purchase process is completed and received stocks are updated in Inventory. Purchase Invoice is hence-forth a supporting document for Inventory tracking.

• Purchase Invoice price of items is a basis for fixing selling prices, forecasting prices for forthcoming purchases and for comparing prices with other suppliers.

RetailEasy on-cloud supports creation of Purchase Invoice and also restricts

Purchase Invoice entry modes by setting the respective configurations.

• If you are going to create a Purchase Invoice directly then you have to set the configuration for Purchase Entry Mode as Direct Entry

• If you are going to create a Purchase Invoice by loading Purchase Order, Goods Inward note or Receipt Note then you need to set the configuration for Purchase Entry Mode accordingly

Steps to raise a Purchase Invoice directly

1. Goto >> Tools >> Business Configuration

2. Against the "Purchase Entry mode" select Direct Entry and click on Save

3. Goto Purchase >> Purchase Invoice. The Purchase Invoice screen appears

4. Click on the Supplier tab and press Enter. The Suppliers list pops up

5. Select the Supplier and press Enter

6. Enter the items and quantity received from the Supplier invoice one by one from the item popup

7. After entering the items and quantity received enter the Inv. No., total payables in the  

    Inv Amount tab and click on Save  

8. The Purchase Invoice is created against which you can receive stock from Supplier.

RetailEasy on-cloud supports raising Purchase Invoice against Purchase Order to receive goods from the Supplier

Steps to raise Purchase Invoice from Purchase Order

1. Goto Tools  >> Configuration >> Business Configuration

2. Against "Purchase Entry Mode" select "Against PO only" and click on Save

3. Goto Purchase >> Purchase Invoice. The Purchase Invoice screen appears

4. Click on F3LoadPO. The Purchase order list pops up

5. Select the Purchase Order you wish to convert into Purchase Invoice and press Enter

6. The selected Purchase Order gets displayed

7. Enter Inv No and Inv Amount and click on Save

8. Thus the Purchase Invoice is created from the Purchase Order

RetailEasy on-cloud supports raising Purchase Invoice against Goods Inward Note or

Receipt Note to receive goods from the Supplier.

1. Goto Tools >> Configuration >> Business Configuration

2. From "Purchase Entry mode" select "Against GIN[OR]RN" and click on Save

3. Click on F6LoadGIN or F4LoadRN to load Goods Inward Note or Receipt Note respectively

4. The list of GINs or RNs pop up

5. Select the Goods Inward Note or Receipt Note you wish to convert to Purchase Invoice

6. The selected GIN or RN will be displayed

7. Click on Save and the Purchase Invoice will be created

Note: 

While converting Receipt Note into Purchase Invoice you need to select Supplier. before

loading Receipt Note.

Before saving you need to enter the Inv No and Inv Amount.  

Thus Purchase Invoice is created directly or against Purchase Order, Goods Inward Note 

and Receipt Note in RetailEasy on-cloud to receive goods from the supplier.