A purchase invoice is created after the buyer has provided the seller with a purchase order, then the order has been confirmed and fulfilled by the seller. Purchase invoice acts as a proof of transaction and indicates that something was purchased and a particular amount was paid for it.

Benefits:

• If you create a purchase invoice using ServQuick, hardware requirements like printers are not much required. Because it is not mandatory to print the invoice, you can just share it with the supplier via mail /SMS. This also saves paper right!

• By sending this Purchase Invoice, you can let your supplier know if you have received any stock against a purchase. It also contains identical information to a regular invoice as well as a due date, by which the buyer commits to pay.

Steps to create a Purchase Invoice in ServQuick

Step 1: Go to the Inventory menu

Step 2: Under Purchase > Select Purchase Invoice

Step 3: Click on Create Purchase

Step 4: Fill the details required like Location, Supplier, Freight charges, Discount, EAN code, Item name, Variant, Cost, invoice number, and amount on the displayed page

• Enter the location, supplier, and other details

• Enter the freight charges and discounts if any. For eg; I am entering a 500 Rs freight charge and giving a 10% discount

• Enter EAN code which will be provided by the supplier

• Enter the Invoice number and amount from the document given by the supplier in the invoice copy

• Choose the invoice date from the drop-down

• Enter the item details and add multiple items if required

• Enter the discount amount

Note: Enter the discount either in percentage or amount.

• The total amount is the sum of the cost of all the items added. It is automatically calculated

Note: The invoice amount and the total amount has to be the same.

Step 5: Click on Save after entering all the details

Then a new page will be displayed with the purchase invoice.

Here you can print the invoice by clicking on the Print option. Now your Purchase invoice will be created successfully.