Why do we require item images in quotation printouts?

The inclusion of item images in quotation printouts is typically done to provide visual representation and clarification of the quoted items. Here are a few reasons why item images might be required in quotation printouts:

Identification: When quoting specific items, products, or objects, including images helps in identifying and visually representing those items. It allows readers to understand the nature quickly and accurately and appearance of the quoted items.

Verification: In certain contexts, it may be necessary to verify the existence, condition, or specific features of the quoted items. Including images provides visual evidence and helps in confirming the accuracy of the quotation.

Specification: Quoting items often involves specifying particular models, variations, or versions. Images can help illustrate the exact specifications of the quoted items, ensuring that there is no confusion or ambiguity regarding their attributes.

Comparison: When comparing multiple items or options, including images allows for a visual side-by-side comparison. This can be especially useful in cases where the appearance or design of the items plays a significant role in decision-making.

Visual Appeal: Including item images can enhance the visual appeal of the quotation printouts. Visual elements can make the printouts more engaging, attractive, and memorable to the readers.

Overall, the use of item images in quotation printouts aims to provide a more comprehensive and visually appealing representation of the quoted items, aiding in identification, verification, specification, comparison, and other relevant purposes.

To enable the item image support for the quotation printouts, do the following steps:

☑ ITEM IMAGE PATH SETUP:

To set images manually item wise from the item master, do the following steps:

Step 1: Create a folder "ITEM IMAGE" and put all the images there.

Step 2: Go to Inventory > Masters > Items.

Step 3: Click on [F4 Edit] button and load the item for which you want to map the image.

Step 4: Double click on the image section and browse the image.

Step 5: Select the desired image from the folder and click on open.

Step 6: After the mapping is done, the item image will show in that box. Click on Save to save the settings.

To set/pick images automatically for the items, do the following steps:

Step 1: Create a folder called IMAGES and put all the images you want to map with the items. Rename the image name with item codes.

*** Note: Check the dimension of the image. It should be 100x100 Pixels for all the images.

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Step 2: Go to Tools > Configuration > Configuration

Step 3: In the top search bar search with keyword "Image" and press Enter. From the list, select "Location for product image" and press the Enter button.

Step 4: Double click on the Value field and map the image folder.

Step 5: From the window choose the Image Folder and click on Ok.

Step 6: The current path will be set, and it will reflect in that field. Click on Save to save the settings.

☑ DOING A SALES QUOTATION ENTRY :

Let's do an entry to check the result of the printout.

Step 1: Go to Sales > Sales Quotation

Step 2: Select customer, put the items [In our case item code 1989] and save.

☑ CHECKING THE RESULT [PRINTOUT]:

Now to configure the print profile and check the printout.

Step 1: Go to Tools > Configuration > Device Settings 

Step 2: Click on Print Profile Settings > Profile Selection - GST > Quotation_GST.

Select the desired print profile and click on [PrePrint Design] button to open the EasyPrint Tool.

Step 3: Edit the Print Profile and in the Search by Field Caption, search with the keyword "Image".   Drag that field and put it in the detail section of the print profile.

Step 4: After putting the Item Image field, put a tick ☑ on the "Item Image" option in the Field Properties section.

*** Note: Remember, without the tick ☑ on the "Item Image" option, image will not display.

Step 5: Click on the Preview button to generate the preview. The Item Image is getting displayed in the printout now.

Conclusion:

In conclusion, incorporating item images in quotation printouts offers numerous advantages for both suppliers and customers. By providing visual representations of the quoted items, these images enhance clarity, reduce misunderstandings, and facilitate accurate identification. They contribute to improved communication, informed decision-making, and a more professional presentation. Moreover, item images help minimize errors, serve as documentation and reference materials, and can even contribute to marketing and branding efforts. Ultimately, including item images in quotation printouts adds value to business transactions, streamlines processes, and enhances the overall customer experience.