Overview  

EAN (European Article Number) and UPC (Universal Product Code) are widely used barcode systems in Europe and the U.S., respectively. TruePOS allows users to associate multiple EANs or UPCs with a single or multiple items for seamless barcode scanning during sales, purchase, and inventory operations.

Purpose  

The EAN/UPC Entry feature helps businesses:

• Associate multiple EAN or UPC codes with their corresponding items.

• Quickly populate item details by scanning barcodes in sales, purchase, or inventory screens.

• Ensure accurate item retrieval and pricing.
  

For Example:

A supermarket sells multiple brands of milk, all with the same product name but different packaging and barcodes.

Challenge Without EAN/UPC Entry:  

• The cashier needs to search for the milk brand manually in the POS system, which increases checkout time and could lead to errors.

Solution with EAN/UPC Entry in TruePOS:  

• The supermarket manager uses the Item EAN/UPC Entry screen to associate barcodes with each milk variant. For example:

➤ Milk Brand A (1L): EAN Code - 8901234567890

➤ Milk Brand B (1L): EAN Code - 8901234567889

How to Access the EAN/UPC Entry Screen  

1. Navigate to the menu: Master > Item > Item EAN/UPC Entry.

2. The Item EAN/UPC Entry screen will display.

Steps to Add EAN/UPC Codes to Existing Items  

Follow these steps for each item to add EAN/UPC codes:

1. Select an Item:

• Press ENTER in the Item Code field to open the item selection pop-up.

• Choose the desired item.

2. Add the EAN/UPC Code:

• In the EAN Code field, either type or scan the desired UPC/EAN.

3. Save the Entry:

• Press F6 or click the Save button to save the EAN/UPC for the item.

4. Repeat the Process:

• Continue these steps until all EAN/UPC codes for all items are added.

Post-Entry Usage  

• After EAN/UPC codes are saved, you can simply scan the barcode in the following modules to automatically retrieve the item details:

• Sales Module

• Purchase Module

• Inventory Module

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Upload Opening Stock by EAN Code

• TruePOS provides functionality to upload and manage opening stock using EAN codes.

• This ensures a quicker setup and accurate stock tracking, especially when dealing with bulk items.

Notes  

• Ensure the barcode scanner is configured correctly for scanning EAN/UPC codes.

• EAN/UPC entry streamlines item management and ensures consistent data retrieval across modules.
  

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Q1. Can I add multiple EANs for a single item?

• Yes, TruePOS allows you to associate multiple EANs or UPCs with a single item for flexible barcode scanning.
  

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• The system will not recognize the item, and it won't be populated in the grid. Ensure all items are updated with their corresponding EAN/UPC codes.

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• Yes, you can modify or remove an EAN/UPC code by returning to the Item EAN/UPC Entry screen and making the necessary changes.

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• TruePOS supports bulk uploads using Master Migration feature for larger datasets. Refer to the bulk upload document for detailed steps.

Conclusion
The EAN/UPC Entry feature in TruePOS simplifies barcode management and ensures efficient item handling across all modules. Integrate this feature into your workflow to save time and improve accuracy.