FAQ 1 : How to Update Negative Stock Value in POS for Previous Financial Year (23-24)  

Q: Can I update negative stock values for the POS in the previous financial year (23-24)?  

A: Unfortunately, changes to POS billing software data for the previous financial year are not permitted. Our backend team has confirmed that there is no available option to modify this data directly.

Q: Is there any alternative way to correct the stock values for the previous year?  

A: Yes, you can manually adjust the stock value in the Profit & Loss report to reflect the correct stock amount. Follow these steps:

1. Navigate to Reports:

• Open your AccountsEasy and go to the Reports section.

2. Select Profit & Loss Accounts:

• From the available report types, choose the Profit & Loss accounts option.

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3. Change Stock Value:

• Locate and click on the stock value button [F11]  in the profit and loss report.

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4. Modify Stock Value:

• A new box will open displaying the current stock values.

• Remove the check-mark from the option labeled "Always pick value from POS."

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5. Enter Stock Amount Manually:

• You can now manually enter the correct stock amount and Click on UPDATE to reflect the accurate figure in your Profit & Loss report.

[Note :- We can only change the closing stock value, which will then reflect as the opening stock value for the next year. If we modify the opening stock value and the year-end occurs, the opening stock value will subsequently be altered.]

FAQ 2: How to Check Reports of Book 2 (Second Account)  

Q: What steps should I take to access the sales bill details for Book 2 or the second account within our sales report?

A: To view the sales bill details for Book 2 or a second account, follow these steps:

1. Open Reports:

• Access the reports section within your POS system.

2. Use the Shortcut:

• After opening any report, press CTRL + SHIFT + 2 on your keyboard.

3. View Book 2 Details:

• This shortcut will allow you to view the details specific to Book 2 or the second account.

Q: What is the procedure for viewing the sales bill details for Book 1 and Book 2 together in our sales report?

A: To view the sales bill details for Book 1 and Book 2 together, follow these steps:

1. Open Reports:

• Access the reports section within your POS system.

2. Use the Shortcut:

• After opening any report, press CTRL + SHIFT + 0 on your keyboard.

3. View Book 2 Details:

• This shortcut will allow you to view the detail reports of Book 1 and Book 2 together.

FAQ 3: How can I check negative margin items on an item-wise and month-wise basis in RPOS 6.5?

Answer: To check negative margin items in RPOS 6.5, follow these steps:

1. Open the Report:

• For item-wise negative margin analysis, navigate to Report ID 387 (Book Margin Item Wise).

• For category-wise analysis, use Report ID 388 (Category-Wise).

2. Access the Reports:

• Go to the Reports section of RPOS.

• Enter the corresponding Report ID (387 for item-wise or 388 for category-wise) in the search bar or select it from the list.

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3. Set Filters:

• Once the report opens, set the necessary filters to specify the time frame (e.g., month or date) .

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4. View the Data:

• the report will display a list of items or categories with negative margins, allowing you to analyze the data effectively.

FAQ4: How do I check the negative stock report using filters in RPOS 6.5?

Answer: To check the negative stock report in RPOS 6.5, follow these steps:

1. Open the Report:

• Navigate to Report ID: Current Stock Report - Item Wise Summary.

2. Access the Stock Column:

• Once the report is open, locate the Stock column.

3. Apply the Filter:

• Click on the Filter option for the stock value.

• Set the filter to "Is Less Than" and enter 0 as the value.

4. View the Results:

• After applying the filter, the report will display items with negative stock levels.

FAQ5: How do I check the HSN Summary report in RPOS 6.5?

Answer: To check the HSN Summary report in RPOS 6.5, follow these steps:

1. Access the Reports Section:

• Navigate to the Reports section in RPOS.

2. Open the HSN Summary Reports:

• For GSTR1, enter Report ID 710 (GSTR1 HSN Summary Report).

• For GSTR2, enter Report ID 711 (GSTR2 HSN Summary Report).