Second Book Type

Second Book Type

Second Book Type

 

 

Purpose:

 

We can maintain two book types in RetailEasy, Book type means keeping separate inventory for an item as first and second account in which the transactions made in the second account will be hidden in reports, GST filing app and so on.

 

Benefits:

 

Second inventory type is basically used if the customer has cash purchases and he doesn't submit those items for GST filing in this scenario this option would be useful.

 

Steps to configure the Second Book Type:

 

Step 1: Login as Service User.

Go to Tools > Configuration > Configuration

 


 

Step 2: Business Configuration screen will appear.

Go to Service User Configuration > Billing > Allow multi billing (Enable the checkbox)

 

 


Go to Additional Setting > Allow Book Type (Enable the checkbox) > Save

 

 

 

Login as User.

 

To create a second book entry in Purchase screen:

 

Step 1: Go to Purchase > Purchase Invoice

 

 

Step 2: Purchase Entry screen will appear. Press the key combination Ctrl+Shift+F12. Load items > Choose 'Save' function key > Select 'Yes' to save the Purchase Bill

 

Note: When the item header area will be turn in to black color also the top left the transaction naming will turn in to all capital letters, by these indicators we can identify which book type purchase is we are making.

 

 

 

Step 3: Click Ok to generate the GRN No.

 

 

 

 

 

To create a second book entry in Sales screen:

 

Step 1: Go to Sales > Sales Bill

 

 

Step 2: Sales Bill Entry screen will appear. Press the key combination Ctrl+Shift+F12. Load items > Choose 'Save' function key > In Tender screen choose the payment mode as Cash > Select Save.

 

Note: Here the transaction name in the top left corner will turn in to all capital letters when its second book mode. And also save the transactions only in Cash no other payment mode.

 

 

 

To view Second Book Type Transaction in Reports:

 

For Purchase:

 

Step 1: Go to Reports > Purchase > Analysis > Purchase Detail - Itemwise

 

 

Step 2: Purchase Detail - Itemwise screen will appear. Press the key combination Ctrl+Shift+2. The second book type entry will appear.

 

 

For Sales:

Step 1: Go to Reports > Sales > Analysis > Sales Detail - Itemwise

 

 

 

Step 2: Sales Detail - Itemwise screen will appear. Press the key combination Ctrl+Shift+2. The second book type entry will appear.

 

 

 

 

FAQ's:

 

1. Can we process for configuration this second book type in user login?

- No, this can only be allowed in Service Login.

 

2. What are the other uses for this second book type?

- Leisure inventory checklist & Less or no Tax


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