The State Creation feature in TruePOS allows users to define states for branches. This is essential for managing tax configurations like CGST, SGST, and IGST based on state-specific GST regulations. Accurate state creation ensures compliance with GST norms and seamless branch operations.

The purpose of State Creation is:

1. Tax Compliance: Configures tax rules for intra-state and inter-state transactions.

2. Branch-Specific Operations: Associates states with branches for accurate billing and reporting.

3. Ease of Setup: Provides a straightforward interface to add, edit, and manage states.

1. User-Friendly Interface: Simplifies the process of adding and managing states.

2. Integration with GST: Links state definitions to GSTIN configurations for branches.

3. Scalability: Supports the addition of multiple states for businesses with operations across regions.

4. Error Prevention: Ensures only valid states are created, reducing the risk of errors in tax calculations.

1. Access the State Creation Module

• Log in to TruePOS.

• Navigate to Masters > Branch > State.

2. Add a New State

• Click on the Add State button.

• Enter the following details:

• State Name: Enter the name of the state (e.g., Tamil Nadu, Maharashtra).

• Click Save to add the state.

3. Is Union Territory:

• This indicates whether the state being created is a Union Territory (UT) of India.

• Union Territories have different tax implications in some cases, so this distinction might be necessary for accurate tax configuration.

• Options are usually Yes or No:

• Yes: The state is a Union Territory (e.g., Delhi, Chandigarh).

• No: The state is not a Union Territory (e.g., Tamil Nadu, Maharashtra).

4. Status:

• This field is used to define the operational status of the state.

• Common statuses might include:

• Active: The state is active and available for selection/assignment.

• Inactive: The state is temporarily disabled and cannot be assigned to branches.

• This helps in controlling the usability of certain states without deleting them from the system.

5. Country:

• Specifies the country to which the state or Union Territory belongs (e.g., India).

• In systems supporting multiple countries, this ensures the correct association of states with their respective countries, which is essential for international operations.

1. Adding a New State for Expansion

• If your business is expanding operations to a new state, create the state in TruePOS and assign it to the corresponding branch.

2. Updating an Existing State

• If a state name or code needs to be updated (e.g., due to corrections), edit the state details under Masters > Branch > State.

3. Handling State-Specific Tax Rules

• Assign the correct state to ensure CGST, SGST, or IGST is applied automatically based on intra-state or inter-state sales.

1. Can I delete a state?

• States can be inactive only if they are not associated with any branches. If associated, reassign the branch to a different state before deletion.

2. How do I ensure the GSTIN matches the state?

• Double-check the first two digits of the GSTIN, which represent the state code, and ensure they match the state code entered.

3. What happens if a branch does not have a state assigned?

• Tax calculations for that branch will not work correctly, and GST compliance may be affected.

4. Can multiple branches share the same state?

• Yes, multiple branches can be assigned to the same state.

1. Always cross-check state codes with official GST guidelines.

2. Update state assignments promptly when branches relocate or expand operations.

3. Periodically review state configurations to ensure accuracy.

For assistance with State Creation in TruePOS, contact the support team:

• Email: support@gofrugal.com

• Live Chat: Available on the GoFrugal website.