What is the purpose of Purchase order Cancel ? ​

What is the purpose of Purchase order Cancel ? ​

Purchase Order Cancel

Purpose
:The Purchase order(PO) Cancel screen helps to cancel the Purchase order.The Purchase order can be cancelled for Individual item present in PO or Entire Purchase order can also be cancelled.

A purchase order cancelation is the process of canceling a previously issued purchase order by a buyer to a seller. A purchase order is a legally binding document that outlines the details of a transaction, including the goods or services to be purchased, the price, delivery date, and payment terms.

There are a variety of reasons why a purchase order may need to be canceled, including changes in requirements, delivery delays, or issues with the supplier. In order to cancel a purchase order, the buyer must inform the seller in writing, typically through an email or letter, explaining the reason for the cancellation and providing the relevant purchase order number and details.

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Menu Access: Go to Purchase ->More->PO Cancel 

Note:Once you Cancelled a PO item or a PO Itself, You cannot restore it anymore.

 

How to Cancel a PO item or PO in TruePos ?

 

Step 1 : Select the "location" ->Search the "PO NO" and load it.

Step 2 : After load the "PO" ->Click on "Edit" (We can only Edit the PO under the status called Pending and Partially Converted.The Status under cancelled and Converted allow us to view it.)

Step 3: To cancel the Entire PO. The PO will be displayed in the screen->Select 'Cancel' for all the items in the PO to cancel the entire PO itself.

Step 4: If you wanted Cancel the Entire PO, Pop up occur on the screen to Confirm it.

Step 5: Once Clicked on cancel ->We will get the pop up message of Po has been cancelled successfully.

Step 6: Click on status->choose "Cancel" against the item which need to cancelled in PO and cancel.
Step 7: Go to Reports >> Audit >> Audit viewer report to display user-specific data about alteration.

Step 8: Go to the Reports module to view the Purchase Order cancel reports Reports -> Purchase -> Pending/Canceled transaction.

 


Detailed steps to do Purchase Order Cancel



Step 1 : Select the "location" ->Search the "PO NO" and load it.




 

In PO Cancel screen, the status column helps to filter the PO based on the below mentioned option:  

Pending -> Pending status denotes Po created, But not converted to Purchase invoice or Good Inwards Notes and Receipt Note.

Cancelled->Cancelled status defines PO has been cancelled.

Converted->Converted status defines to PO has been converted to Purchase Invoice or GIN, Receipt Note.

Partially Converted->PO has been partially converted in the Purchase invoice.

 

Step  2 : After load the "PO" ->Click on "Edit"

Note:We can only Edit the PO under the status called Pending and Partially Converted.The Status under cancelled and Converted allow us to view it.

 

Step 3: To cancel the Entire PO 

The PO will be displayed in the screen->Select 'Cancel' for all the items in the PO to cancel the entire PO itself

 

Step 4: If you wanted Cancel the Entire PO, Pop up occur on the screen to Confirm it.

 

Step 5: Once Clicked on cancel ->We will get the pop up message of Po has been cancelled successfully

 

To Cancel the item in PO

 

Step 6: Click on status->choose "Cancel" against the item which need to cancelled in PO and cancel it.

For Example:Item code:492 has been Cancelled in PO

 

Once the Partial item has been Cancelled in PO ,Later Cancelled item will not show in the PO.

 

To View the PO Cancel

Step 7: If PO has been Converted or Cancelled, View Option will be showing for the Purchase Order, It cannot be edited.

 

 

Purchase order cancelled Transaction can be checked in the Audit Viewer Report

Reports to refer-> Audit viewer Report

Menu Access: Go to Reports->Audit->Audit Viewer Report.



Step 8: Go to the Reports module to view the Purchase Order cancel reports Reports -> Purchase -> Pending/Canceled transaction.

 


FAQ


1. Can we cancel the multiple purchase order in purchase order cancel screen?

Answer - Yes we can cancel the multiple purchase order by clicking the cancel status for each item on the purchase order cancel screen.

 

2. Is there any reports to check the purchase order cancel?

Answer - We can check the canceled purchase order under Reports -> Purchase -> Pending/Canceled transaction reports.


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