A supplier is a person who supplies goods to retailers or other suppliers for resale. The supplier can be a manufacturer, assembler, distributor or another retailer. Retailers purchase products from suppliers to avail lower prices for bulk purchases. In RetailEasy on-cloud, suppliers can be added in two ways:

• Directly from the Create Item screen of Item Master. Refer how to create an item 
  

• Manually add Supplier from the Supplier Master
  

Benefits of Supplier:

By adding the Suppliers to your RetailEasy on-cloud domain, we can map all the items that are purchased from the Supplier. This will help hold a record of the previously purchased Suppliers and reuse them in the Purchase Order, Invoice and Return screens. When the supplier is selected on these screens, the Item list pop-ups in these screens will filter out the Items from this supplier for you. RetailEasy on-cloud reports will help you identify the Supplier that contributed maximum profit.

How to add a Supplier?

Step 1: In the main tab of RetailEasy on-cloud, click on Master > Supplier

Step 2: From the drop-down of the Supplier section, select Supplier

Step 3: In the Supplier screen, click on Add Supplier

Step 4: Fill in the fields of the General section

Refer to the field descriptions given below.

1. Name, Short Name - Fill in the Name of the Supplier
   

• Currency - Specifying the transaction currency between you and your supplier will be useful with foreign suppliers. During purchase, the net amount will be calculated based on the value entered in the Exchange rate field

• Purchase Formula - Certain suppliers will provide you goods that are inclusive of all taxes, while certain other suppliers will deliver goods where tax will be calculated separately. To organize this properly, RetailEasy on-cloud allows mapping Gst_tax_inclusive or Gst_tax_exclusive formula for Suppliers, based on which GST can be calculated. Say, if the Gst_incl formula is mapped, all items in the invoices will be calculated as GST tax inclusive irrespective of an item being tax exclusive.

• Purchase Type - Select the Purchase Type from the field drop-down

• Local - The Supplier and you belong to the same region/state

• Interstate - The Supplier and you belong to different regions/states

• International - The Supplier and you belong to different countries

• Consignment - The Supplier and you follow the consignment business model
  

• Latest Price - The prices of recently received stocks get applied to the purchase, selling and MRP prices of the Stocks

• Price List - The prices defined in the Price List upload or Supplier Vs Items screen will be applied to the purchase, selling and MRP prices of the Stocks

• Purchase mode - Select a Purchase Mode from the field drop-down

• Credit - Credit purchases allow you to pay the Credit Balance within the Credit Limit, to the Supplier within the Credit Period

• Cash - Cash purchases allow you to pay the Supplier via cash on the purchase

• Consignment - Consignment is a business model in which the buyer (consignee) pays the seller (consignor) after the item is sold. Retailers (consignees) can pay the Supplier (consignor) a profit of the sales from the Supplier's goods.

Note: Specify the following, only if the Purchase Mode is Credit. Else, leave them as 0

• Credit Limit - The maximum amount for which goods can be borrowed from the Supplier

• Credit Balance - The amount that is yet to be paid to the Supplier. The Debit Balance can also be entered into this field using negative values

• Credit Period (in Days) - The amount that is yet to specify the number of days within which you will pay against your payable to the Supplier

• Cheque prepare name - Specify the account payee name of the Supplier for cheque payments

• Branch - Select the Branch to which the Supplier supplies goods, from the field drop-down. If the Supplier supplies to all Branches, choose Global from the drop-down. Else, choose the particular Branch that the Supplier supplies goods to.

• Status - Assign Active if the Supplier actively supplies to your store and avail the Supplier in the Purchase screens. Assign Inactive to delete the Supplier

• GST Type: Select the GST Type from the field drop-down

• Regular: In the regular GST Type the item-specific tax rates, fixed by the government is collected from the customers

• Composite: In the composite GST Type the tax rates are not item-specific, it is uniform and not collected from the customers and paid by the business

• UnRegister: In the composite GST Type the retailer is not registered and does not owe GST to the government.

Step 5: Fill in the fields of the Contact Details section and click on the Update

Refer to the field descriptions given below.

• Contact Id, Branch Code, Name, Address, City, State, Country, Postal Code, Phone, Email, Mobile, Aadhar No - Fill in these details of the Supplier

• PAN No - The PAN No. is essential to track financial transactions (inflow and outflow) of taxpayers for income tax, tax refunds, and to receive communication from the Income Tax Department

• GST No - The GST No. of the Supplier is mandatory to file returns. RetailEasy on-cloud will auto-fill the address with the GST no is provided

• BRN No - Business Registration Number (BRN) HomeBusiness Registration Number (BRN) It enables the organization to have a special identity for their business. Regulation authorities receive all the details of business activities online and enable registration through an easy process.

• Status - Assign Active if the contact details of the Supplier is currently valid, else assign Inactive to delete the contact details

• Tax Area - Depending on the Supplier's state or province the taxes can be specified exclusively. In India, Tax Area is useful in distinguishing states as different tax areas to define SGST.

Note: To add more than one contact of the Supplier, click on Add New Contact. The secondary contact can be deleted by clicking on the Delete button.

Step 6: Fill in the fields of the Others section and click on Save

Refer to the field descriptions given below.

Thus, the Supplier details can be stored to RetailEasy on-cloud and accessed with ease from the Purchase screen pop-ups, lists, drop-downs and to collect reports.