Purchase Order List [HQ]
The Purchase Order List screen provides multiple functions. It displays all recently created purchase orders within the selected date range. From this screen, you can generate XLS and PDF files for purchase orders. You can also extend the expiration date, resend the purchase order, or cancel it directly from this screen.
The following section explains how the processes are carried out from the Purchase Order List screen.
Navigate to BPM > Purchase Management > Central Purchase > Purchase Order List.
The following screen will be displayed, showing all relevant purchase order details. Scroll to the right to view additional information.
Clicking the button under the Resend PO column resends the purchase order to the outlet.
Click the OK button to complete the process.
The following pop-up appears after successful completion of the process. Click the Close button to finish.
To update the purchase order expiry date, click the Edit button under the Expiry Update column. Note the expiry date for future reference.
Update the purchase order expiry date in the PO Expiry Date field, then click the Update button.
Once the update process is complete, click the OK button to finish.
Note: The updated expiry date is shown in the screenshot below. Previously, it was 17-04-2025; after the update, it is 30-04-2025.
To download the purchase order in XLS or PDF, click the respective icons.
The screenshot below shows an example of a purchase order sent to customers.
Click the PO No link to open the purchase order details.
Click the Cancel button to cancel the purchase order, then click the OK button to continue.
Enter the remarks, then click the Submit button.
As shown in the screenshot below, the purchase order is no longer visible because it has been cancelled.
Click the supplier name to open the detailed report.
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