Purpose:

The year-begin sequence change allows businesses to reset transaction numbers (sales bills, orders, purchase orders, receipt notes) at the start of a new financial year, ensuring organized record-keeping and compliance.

Prerequisites for year-begin sequence change  

Before updating the sequence numbers, ensure the following settings are configured:

1. Click Tools > Configuration > Business Configuration.

2. Enable branch-wise sequence numbering by searching for "Branchwise Sequence No" in the search bar and enabling the option with the checkbox.

3. Click Save to apply the changes.

    This ensures each branch or location can maintain independent numbering sequences if needed.

    Steps to set the start sequence number for a new year  

1. Go to Tools > More > Year-Begin Sequence Change.2.Select Location. If location-wise sequences are in use, select the specific location or choose All Locations.
   

 Important: The sequence number can only be updated once per financial year. After setting it, the changes cannot be reverted.

3. Click Save to finalize the new sequence. A confirmation message will appear upon a successful update.

Year-end process   flow

The year-end process marks the transition into a new financial year. Once initiated, all financial transactions occurring after that will be recorded under the new year.

Note: Before running the year-end process, ensure all transactions for the previous financial year are completed. Any adjustments made after closing the financial year may cause reporting discrepancies.

Steps to run the year end process  

1. Go to Finance and Accounts > Tools > Year-End Process.
   

 2.Press ENTER or TAB in Location and select ‘All’ from the pop-up screen.

3.Specify the closing Tran Year or press ENTER to select the closing Transaction Year from the pop-up screen.

4.On selecting, Next Financial Year Begin Date appears automatically.
5.Press ENTER or TAB in Profit & Loss Ledger and select the ledger.

6.Type ‘N’ or ‘Y’ in Force Year End [Y/N].

Force Year End Y/N both will do the same process,

Note: The difference between Y & N is,  N refers to, you are attempting year end process first time for the FY 25-26, (i.e - second time you use N and do year process you will get message already year process is completed for the FY 25-26)

Y refers to, you want to do year end again (second time) as you made some modifications in last FY 24-25..

Note - if you made any new opening balance (manual opening balance) for any party in Current FY(25-26) it will show caution message stating you have manual opening balance entry's so after year end process you have to re-enter the manual opening balance for the respect party's  

1. Click Run Year End.

The following message appears after closing the accounting year:

Note :

* After completing the yearend process kindly go to TruePOS screen and navigate to the path "Tools --> more --> Add on Services

* Scroll down and click the 'Edit'

* Change the 'Fiscal Year Start' date as current Financial Year date and save the changes.

Steps to Change the Default Current Transaction Year:

1. Go to Finance and Accounts.

2. Navigate to Tools > Configuration > Admin Configuration.

Step : In General Configuration, configure the current transaction year (e.g., "2026_2027") to set the default transaction year that will be displayed.

FAQ -  https://help.true-pos.com/Year-Begin-Process-FAQ-s.html 

FAQs  

 Q 1.Can we modify the sequence number after saving it?  

No, once the sequence number is updated, it cannot be changed for the current year.

Q 2.What happens if we forget to update the sequence number at the beginning of the year?  

The system will continue using the last used sequence number.

Q 3.Can we run the year-end process multiple times?  

Yes, the year-end process can only be executed during a financial year. However, you have to select "Y" for the Force Year End if you want to carry forward the outstanding data.

Q 4.What if we select the future financial year (2025–2026) during the year-end process?  

This action cannot be reversed. Double-check the selected closing transaction year before proceeding.

Q 5.Will my previous year’s data be lost after running the year-end process?  

No, all historical data remains accessible for reporting, and you can view past entries by selecting the desired financial year from the top of the transaction screen.

Q 6.Does the year-end process affect inventory balances?  

No, in Accounts, the outstanding balances for ledgers are carried forward to the new financial year, while in POS, the inventory balances remain unchanged.

Q 7.How do we verify that the year-end process was successful?  

A confirmation message will appear, and balances carried forward can be verified in financial reports. You can check the year-end completion status in the accounts audit reports.

Q 8.Can we update only specific transactions (like Sales Bill) in the year-begin sequence change?  

Yes, specific transactions can be updated individually, but all changes are final for the year.

Q 9.What happens if we do not enable branch-wise sequence numbering?  

The sequence number will become the continuous sequence for all the branches.