What is Stock Refill? 

Stock Refill helps you take complete control of your inventory and prevents revenue loss caused by stock shortages. By providing real-time notifications to your team, it ensures timely replenishment and keeps shelves consistently well-stocked. This proactive approach enhances customer satisfaction while streamlining store operations.

Example:

Consider a typical supermarket setup: All purchasing and bulk storage happen in a godown, while the retail store contains multiple racks and shelves arranged by product type and brand. When shelves are empty, customers perceive the product as unavailable, which negatively impacts both sales and brand trust.

To overcome this challenge, Gofrugal has developed GoSure Stock Refill, a smart and systematic solution for shelf-level replenishment.

How GoSure Stock Refill Works  

• You can configure Picking Locations (e.g., godown or backroom) and Refill Locations (racks, shelves, or bins in the store).

• Refillers are mapped to specific picking and refilling locations.

• Items are individually mapped to their respective picking and refilling locations with defined:

• Minimum Stock Quantity

• Maximum Stock Quantity, based on the storage capacity of the refill location.

Automated Refill Process  

• When the stock at a refill location falls below the minimum quantity, a refill task is automatically assigned to the mapped refiller.

• The refiller completes the picking and refilling task using the mobile app.

• Once the task is completed, stock is automatically transferred from the godown to the respective refill location in the system, ensuring real-time inventory accuracy.

Additional Flexibility  

• Manual stock refill tasks can be assigned to a refiller at any time, providing full operational control when required.

By ensuring timely replenishment at the shelf level, GoSure Stock Refill eliminates empty shelves, improves coordination between warehouse and store teams, and delivers a consistently positive shopping experience for customers.

Key Benefits of GoSure Stock Refill  

• Prevents empty shelves and stock-out situations

• Ensures timely, automated stock replenishment

• Improves sales and customer satisfaction

• Provides real-time shelf-level stock visibility

• Automates stock transfer from godown to store

• Optimizes shelf space with min/max stock control

• Increases staff efficiency with clear refill tasks

• Allows manual refill tasks when required

 Stock Refill - Setup - RetailEasy [RPOS7] 

​Activating Stock Refill in RetailEasy:

Let's take a look at how to activate the demo or purchase stock refill in RetailEasy [RPOS7].

1. Navigate to Help > About Gofrugal RetailEasy.

2. Click the Add-on License option.

3. Search for GoSure, then click the Try & Buy button for Stock Refill.

4. Click the Sync button.

5. Once the synchronization is complete, you'll notice the following details: User/Order count = 3, Valid Until = The Expiry Date, Lic Type = Trial, Activation status = Activated, Status = Buy

Note:

• Three users will be enabled once the trial is activated.

• If you purchase the license, it will appear as follows:

Let's take a look at how to setup users for GoSure Stock Refill.

6. Open the POS and navigate to Tools > Configuration > Security Manager.

7. Click the   Users icon.

8. Click the Edit button.

9. Locate User type - GoSure and press the F2 button.

10. Select the roles by pressing space bar. In this case, select STOCK REFILLER & STOCK REFILL MANAGER.

Note: The User type - GoSure will show as <Multi Selection>.

11. Click the Save button.

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Setting up GoSure Stock Refill portal:

1. Open the POS and navigate to Inventory > GOFRUGAL GoSure > Stock Take > DashBoard.

2. Input the User Name and the Password, then click the LOG IN button.

3. Click the STOCK REFILL button.

4. Click the   Settings button.

5. Click the Map location - Picking/Refilling option.

6. Select the desired company name from the Company Name.

7. Select the desired Picking Locations. The picking locations is the location from which you will pick the items. This will be majorly the warehouse or the godown where the purchases are done.

8. Select the Refill Locations. The refill location is where you will refill your stock when the stock is less than the minimum stock.

9. Click the SAVE button.

10. Click the Map refiller - Locations option.

11. Click the Map Refiller button.

12. Select the Refiller Name from the list.

13. Select the Company Name from the list.

14. Click the Add Location field.

15. Select the location names from the list.

16. Click the CONFIRM button.

17. Click the APPLY button.

18. Click the YES button.

Note: This Mapping Successful popup will appear once you save the mapping.

19. If you want to import the Refiller Name and the Location Name in bulk, create an Excel file with the heading Refiller Name and the Location Name.

20. Click the Import button.

21. Drag and drop or click to upload the file. [Support file format: xls & xlsx]

22. Browse for and select the file.

23. Click the Open button.

24. Click the UPLOAD button.

25. Drag and map the columns.

Note: Both Employee ID and Employee ID are mandatory. Similarly, Location Name, Location ID are mandatory.

26. Click the MAP button.

Note: You will receive a message stating "The data has been imported successfully!"

27. Click the Map items - Location option.

28. Click the Create Item Mapping button.

29. Click the Item wise button to map items with locations.

30. Add a tick ✔ on the checkboxes to select the desired items.

31. Click the Add Location option.

32. Select the Picking option from the top.

33. Select the location names for picking by putting a tick ✔ on the check box.

34. Click the CONFIRM button.

35. Select the refilling location by adding a tick ✔ to the checkbox.

36. Click the CONFIRM button.

Note: This will appear automatically once you confirm the picking locations.

37. Add the Min. Qty and Max. Qty, item wise and location wise.

38. Click the APPLY button.

Note: When the stock of the refill location goes below the Min. Qty, the refill task will be assigned to the picker automatically.  

39. Click the Import Items button if you want to import them.

40. Select the product type from the list.

41. Make an Excel file with the below format.

42. Drag and drop or click to upload the file. (Supported file formats: xls, xlsx)

43. Locate the file and click the Open button.

44. Click the UPLOAD button.

45. Drag and drop to map the columns with their respective fields.

46. Click the MAP button.

47. Details will be uploaded and you will receive a data import popup confirmation.

48. Click the Configuration option.

49. Map the refiller based on Location or Categories.

50. Enter the limit (number of times) beyond which a refill task should not be assigned per day.

Note: For example, if you set the limit as 2, then the refill task will not be assigned more than twice, even if the minimum quantity of items reaches more than two times in the same day for the item.

51. Click the SAVE button.

Mobile Device Login:

1. Open the GoSure portal, then click the mobile icon in the top-right corner.

2. Open the Play store app on your mobile device, then search for GoSure Stock Take.

3. Install the app and put your email address and mobile number to register or scan the QR code.

4. When the login process is done, first time sync will be completed and the screen will look like this.

5. Tap the ellipsis [Menu] in the top-left corner.

6. Tap Stock Refill.

Note: The Stock Refill screen will appear as follows:

1. Open the GoSure portal and click the STOCK REFILL option.

2. Click the Stock Refill Dashboard .

3. Click the Assign task by button.

4. Select Items / Categories as needed. We have taken Items as an example.

5. Select Company Name, Division, Refill Location, Refiller Name from their respective lists.

6. Click the Add Item field.

7. Select the desired items by putting a tick ✔ on the check  boxes.

8. Click the CONFIRM button.

9. Put the Picking Qty item wise as needed.

10. Click the ASSIGN button.

Note: A popup will appear .

11. Click the back arrow ← beside the Assign task by Item in the top-left corner.

Note: The screen will look like the below screenshot and the STATUS will be Picking yet to start.

1. Open the GoSure mobile app.

2. You will get this Stock Refill Notification in the mobile. Click the START option.

3. Tap the Picking Task.

Note: You will see the Task No, Total Items, Pick Location, and Refill Location on the mobile app.

4. Tap the Picked Qty toggles or add the quantity manually.

5. Tap the Complete Picking button.

Note: If you check the Dashboard, the STATUS will be changed to Picking in-progress.

When the stock picking is completed, the task will move to the Refill tab.

When the stock picking is completed, and if you check the Dashboard, the STATUS will be changed to Picking completed.

Also notice, if automatic refill task is generated and if you check the Dashboard, the ASSIGNMENT TYPE is Automatic and the STATUS will be changed to Picking yet to start.

Similarly you will get a new notification in the mobile app for stock refill.

Tap the START option.

When all the picking tasks are completed, those will be shown under the Refill tab.

Notice the sync icon in the top right corner is showing exclamation sign.

When you tap on that you will get the below error message. Look carefully, the message states that the automatic location transfer failed as the available stock is less that the picked quantity in the refill session for the item code 2.

The dashboard will look like the below screenshot.

• Tap the first refill task, then tap the Refilled Qty toggle or manually add the Refilled Qty.

• Tap the COMPLETE REFILLING button.

The Dashboard will appear as folllows after the refilling is completed.

When all the refill tasks are accessed the mobile app and the Dashboard will look like the below screenshots.

When the stock of the item is available by any ways, you can resync the mobile app and the sync gets completed, the app screen will appear as follows.

The Dashboard will appear as follows.

1. Click Advanced Search.

2. Click the PICKING YET TO START, PICKINH IN drop-down.

3. Add a tick ✔ to the checkbox beside REFILL COMPLETED.

The Refill completed tasks will display.

When you select DISCARTED, the discarted status will also appear.

1. To verify the stock transfer, open the POS and go to Inventory > Item Transaction History

2. Select the item and check the transactions. You will notice that LOC Stock Transfer entries that were made using the GoSure Stock Refill.