Introduction to Master Merge
Master Merge is a feature in TruePOS used to merge duplicate master data records into a single, accurate record. This helps businesses eliminate redundant or duplicate entries in their database. Currently, the Master Merge functionality is available only for Supplier Master.
By using Supplier Merge, businesses can consolidate multiple supplier records that are identified as duplicates, ensuring a clean and accurate supplier database.
Note: Master Merge is not enabled by default. To activate this feature, contact GoFrugal support at truepos-support@gofrugal.com.
Accessing Master Merge
To access the Master Merge feature, follow these steps:
Open TruePOS.
Navigate to Master > More > Tools > Master Merge.
Steps to Perform Master Merge
Step 1: Open the Master Merge Menu
In Master Merge, the default type will be Supplier, as supplier master merge is currently the only supported type.
Step 2: Select the Duplicate and Original Supplier
From: Choose the duplicate supplier that needs to be merged.
To: Select the original supplier to which the duplicate will be merged.
Also we can select multiple suppliers which need to be merged.
Step 3: Confirm the Merge
Click on the Merge button.
A confirmation popup will appear.
If you are sure about merging the selected suppliers, click Yes to proceed.
Important Notes:
The Master Merge operation cannot be undone. Once completed, it is irreversible.
Impact on Transactions: All transactions (Sales, Purchases, Accounts, etc.) associated with the From Supplier (duplicate) will be transferred to the To Supplier (original).
Supplier Status Change: The merged supplier (From Supplier) will be set as Inactive automatically after the merge process is completed.
Frequently Asked Questions (FAQs)
1) Why can’t I see the Master Merge option in my TruePOS menu?
Answer: Master Merge is not enabled by default. Please contact truepos-support@gofrugal.com to request activation for your domain.
2) Can we merge more than two suppliers at a time?
Answer: Yes, you can only merge multiple supplier (From) into another supplier (To) at a time. However, you can perform multiple merges separately if needed.
3) Will the transactions of the duplicate supplier be lost after merging?
Answer: No, all transactions linked to the From Supplier will be transferred to the To Supplier, ensuring data consistency.
4) Can we reactivate a supplier after merging?
Answer: No, once merged, the From Supplier will be marked as Inactive and cannot be reactivated.
5) What happens to the supplier details like address and contact number after merging?
Answer: The details of the To Supplier (original) will remain unchanged, and the transactions of the From Supplier (duplicate) will be transferred accordingly.
6) Can I undo a Master Merge operation?
Answer: No, the Master Merge process is permanent and irreversible. Ensure that you double-check before proceeding with the merge.
7) Does Master Merge affect reports in TruePOS?
Answer: Yes, after merging, reports will reflect the consolidated supplier data under the To Supplier name.
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