Purchase order cancel
How to Cancel the pending Purchase Order (PO) Item wise OR Whole
Purpose - The PO Cancel screen helps you cancel one or more items in a PO or the PO itself, when you are sure that you will not receive stocks against the PO.
Note: Once you cancel a PO Item or a PO, you cannot restore it anymore.
Steps to cancel a PO Item or a PO itself
Navigate to Purchase > PO Cancel.
Choose the location from the location dropdown and list of PO appears.
Check for the PO that you want to cancel and click on Edit button.
Note:- The PO Cancel screen displays only the items that are not fully or partially received against PO.
Select any one of the following from the Status list against corresponding items.
- Pending - to indicate that you will receive the item against the PO in future.
- Cancel - to indicate that you will never receive the items.
Select 'Cancel' for all the items in the PO to cancel the entire PO itself and click Save to store the changes.
Click Yes in the confirmation popup
Click Reports > Purchase > Pending/Cancelled Transactions > Purchase Order Cancel to view the list of cancelled POs.
FAQ:-
1. Is it possible to cancel only a particular item and not all items in PO?
Ans:- Yes, in the screen after clicking edit button, whichever item(s) need to be cancelled then against that items alone in dropdown choose Cancel option.
2. How to identify which items cancelled in an older PO?
Ans:- In Purchase Order Cancel report, search based on PO number, then check for quantities mentioned in Cancelled Qty column, if it matches with Ordered Qty then those items are cancelled.
3. I raised a PO but I can't find it in PO Cancel screen?
Ans:- Please check if the PO has been converted to Purchase Invoice. In this case, the PO won't be shown on the PO Cancel screen. You can further cross verify using Purchase Order Summary or Purchase Order Detail report.
Ans:- Please check if the PO has been converted to Purchase Invoice. In this case, the PO won't be shown on the PO Cancel screen. You can further cross verify using Purchase Order Summary or Purchase Order Detail report.
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