01. How to do the Year-End Process in RPOS?

Answer:
No specific settings are required for this process.

1. On April 1, 2025, when you open the system, it will automatically prompt you to click "Yes" to complete the Year-End process.

2. Make sure that the date format is set as mm/dd/yy (e.g., "04-01-2025").

02. How to make zero stock for items?

Answer:
You can use Physical Stock Updation to set the stock for items to zero.
For further guidance, refer to the following video:
Physical Stock Update Video

03. How to update physical stock?

Video link:
Update Physical Stock Video

04. How to update stock?

Video link:
Update Stock Video

05. Difference between Stock Updation Master and Physical Stock Updates?

Video link:
Stock Updation Master vs Physical Stock Update Video

06. How to check if the Year-End is completed on the RPOS side?

Answer:

1. After clicking "Yes", a message will confirm that the Year Begin Process is completed.

2. The Bill Number Sequence will reset and begin from 1.

07. How will the sequence number work on the server and client?

Answer:
The sequence number configurations are the same across both server and client systems. The Bill Number will begin from 1 once the new financial year begins, but there will be no changes to the sequence itself.

08. Is it possible to perform the Year-End process on the client machine?

Answer:
The Year-End Process must be initiated from the server.
Until the process is completed on the server, you cannot open the client system. The Year-End Process is mandatory and must be done first on the server.

09. Can the Year-End Process in RPOS be done later?

Answer:
No. If you want to bill on April 1, you must complete the Year-End Process first. It cannot be skipped.

10. How to take the closing stock value item-wise?

Answer:
You can use the Current Stock Item-Wise Report to verify the closing stock value for each item.

11. Which transactions will reset after the Year-Begin Process?

Answer:
The following transactions will reset to 1 after the Year Begin process:

• Goods Inward Note

• Purchase Entry

• Stock Transfer Out

• Restaurant Billing

• Stock Transfer In

• Sales Return

• Sales

• Opening Stock

• Purchase Return

• Kit Preparation

• Delivery Note

12. Is there a company-wise Year-End process in RPOS6?

Answer:
In RPOS, the company-wise Year-End process cannot be done using Trac for the year-begin process.

13. Can I start a particular serial number for bills in RPOS6?

Answer:
The user can choose to start with Bill Number 1 or continue from the last year's sequence.

14. Will RPOS allow the Year Begin Process if ALR (Annual License Renewal) is not paid?

Answer:
No, RPOS will not open if the ALR is not paid. Until it is paid, the Year Begin Process cannot be completed.

15. Which version of RPOS supports the Year-End process?

Answer:
All versions of RPOS support the Year-End process. However, for GST customers, RPOS 6.5.8.9 SP40 and above are recommended.

16. How to check old year transactions in RPOS6?

Answer:
You can check old year transactions based on the date in the available Sales Reports or by using the Sales Bill Entry option.

17. Is a backup required before the Year-End process?

Answer:
Yes, a backup should be taken before starting the Year Begin Process.

18. Can I continue the last year’s bill number sequence after the Year-End Process?

Answer:
Yes, the user can continue with the last year's transaction sequence in the current year. To do this:

1. Go to Tools → Device Configuration → Miscellaneous → Other Settings.

2. In Other Settings, select "Do not reset Transaction Sequence Number in Year Beginning".
   Note: This can only be done with a service login before the Year Start.

19. How to edit last year's transaction and what should I do afterward?

Answer:

1. Last year's transactions can be edited in RPOS just like current year transactions.

2. Once the editing is completed, perform the Trac Year Begin Process to finalize the changes.