How to Approve or Reject Goods Inward Notes with discrepancies in RetailEasy on-cloud?
Using the GIN Approval screen, you can review only the Goods Inward Notes which are automatically marked as Unapproved due to variance in the Qty, Cost Price, or Tax between Purchase Order and the Supplier Invoice.
Benefits
There may be a change in Cost price in Supplier Invoice as compared to
Purchase Order (PO) cost price. This discrepancy will appear in GIN Approval
screen. Once you approve it the Goods Inward Note (GIN) can be used to
receive stocks against Purchase Invoice with the new cost price.
If there is any mismatch in Tax, Qty, or Cost price which you are not aware of then you can Reject the GIN in the GIN Approval screen by entering appropriate remarks.
RetailEasy on-cloud supports Approval or Rejection of GINs that are unapproved due to mismatch as against PO.
1. The GIN Approval screen shows the unapproved GINs as below
2. When you click on the PO number the discrepancy will be displayed as a comparison of PO and GIN
3. The comparison of POvsGIN for Purchase Order no 74 and Goods Inward Note no 38 is displayed. The GIN shows a discount of 400 whereas the PO shows a discount of 0.
4. If you click on the GIN number the corresponding GIN will be displayed.
5. When you click on the PO Data on the GIN displayed, you get the PO details
6. A discount of 5% and a discount amount of 400 is shown in GIN whereas a 0% discount is shown in PO. Now with this discrepancy still you wish to approve the GIN click on Approve.
If you wish to reject a GIN then Enter Remarks and click on Reject.
7. If the GIN is Approved in the GIN Approval screen then it will be available for loading in the Receipt Note or Purchase Invoice screen to receive stocks which will reflect in inventory and Supplier Invoice. If Rejected they will not be available for conversion into Receipt Note or Purchase Invoice.
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