How to purge data based on categories alone?

How to purge data based on categories alone?

Purge - Category Wise
Use Category wise Purge process to delete the data on the basis of categories. You can replace the category bill with Alternate Item Name so that the bill does not gets blank and minimum one item is available.

Steps for Category wise data purge:
  1. Click Tools > Utility Manager > Purge Manager.
  2. The Data Purge screen is displayed.



  3. In the Data Purge screen -
    • The field Login ID is automatically displayed.
    • In the Password field, enter the admin password.
    • In the Data Purge filed, click drop-down icon. A list of Data Purge type is displayed, select from the options given below
      • Book Type
      • Category
      • All transaction
      • Reduce Sales
      • Audit purge
      • Data Cleanup
    • Select Category.
  4. Click OK.
  5. The GoFrugal RPOS6.5 Database Backup screen is displayed.



    Note: The Backup process takes few minutes to finish the backup process.
  6. The GoFrugal Data Purge screen is displayed.



  7. In the From Date filed, enter the date from which data purge to be started.
  8. In the To Date field, enter the date up to which data purge is to be done.
  9. The Category Name is automatically displayed.
    Note: If more than one category name is available, a list of Category Name Detail is displayed. Select a category name.



  10. In the Sub Category Name filed, press ENTER. A list of Sub Category Details is displayed, select the item.
    Note: Use SPACE BAR for multiple selection.



  11. In the Alternate Item Name field, press ENTER. A list of Items Details is displayed, select the item.
    Note:
    • Use Alternate Item Name which is different from the Sub Category Name, to replace the complete bill item with same category by Alternates Items Names in the bill number.
    • It is recommended to use less expensive items for the Alternate Item Name.
    Example: In a bill only Chocolate Items are there, if Category Purge is used one time for Chocolate category then the bill will be blank with bill number. So, in such condition to fill at least one item Alternate Item Name is required for filling the bill number.



  12. Click Purge.
  13. A message This action Cannot be reverse. Still Do you want to Continue? is displayed.
    • Select from the options given below
      • Yes - if you can to proceed with purge process. Click Yes.
      • No - if you want to terminate purge process.
  14. The Data Purge process starts.



    Note:
    • Data purge takes few minutes to finish the purge process.
    • The time consumption in the purge process depends on data size.
  15. A message Data Purging successfully Completed is displayed.



  16. Click OK to finish the Category wise purge process.

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