Purpose:
Once this configuration is enabled, any Purchase Order that is partially converted or where the quantity is edited or items are removed while converting to a Purchase Invoice—will no longer appear in the Pending LOV under the Load PO function key.

Follow the steps below:

1. Go to Tools > Configuration > Business Configuration and Enable  "Write off PO after convert as RN/PI" and click Save.
   

2. Create a Purchase Order.
   Example: For item A, create a Purchase Order with quantity 10.
   
   

3. Convert the Purchase Order into a Purchase Invoice.
   While converting, edit the quantity of item A to 5, then save the Purchase Invoice.
   
   

4. To check the status of the Purchase Order, navigate to:Reports > Purchase > Transactions > Purchase Order Summary.The status will be displayed as "Purchased".
   
   Note: If you need to view the item-wise status of the Purchase Order, refer to the Purchase Order Detail Report:Reports > Purchase > Transactions > Purchase Order Detail Report.
   
   

5. Since the configuration is enabled, this Purchase Order will not appear in the Pending LOV under the Load PO function key on the Purchase Invoice screen.
   

FAQ-

Q1.What happens when a PO is partially converted?  

If only some items or quantities are converted:

• The PO is considered as Purchased.

• It will not show again in the Pending PO LOV.
  This prevents repeated loading of the same PO.

Q2.What if I edit quantities or remove items during conversion?  

When the configuration is enabled,Even if quantities are changed or some items are removed while converting to RN/PI, the PO will still be written off and excluded from the Pending list.

Q3. Can I reload the PO again in the Purchase Invoice screen if the configuration is disabled?  

Yes.If the configuration is disabled at the time of Purchase order, and you convert it partially, the remaining quantities of the PO will still be available in the Purchase Invoice screen. In the LOV, the PO will appear with the status “Partially Converted.”

Q4. Where do I verify the Purchase Qty and status ?
Navigate to Reports →Purchase → Transactions → Purchase Detail