Gift Voucher Pattern Assign History – Overview  

The Gift Voucher Pattern Assign History screen in Gofrugal HQ is used to allocate a defined range of Gift Voucher numbers to specific outlets.

This screen ensures structured distribution and control of voucher serial numbers across the retail network.

Purpose  

• Assign gift voucher ranges to outlets

• Manage voucher allocation centrally from HQ

• Reassign voucher ranges when required

• Resend assignment details if synchronization is needed

Details Configured During Assignment  

While allocating gift vouchers, you can specify:

• Gift Voucher Name

• Prefix

• Start Number

• End Number

• Target Outlet

This ensures that each outlet receives a defined and controlled serial range.

Additional Functionalities  

• Reassignment – Transfer voucher ranges from one outlet to another if required.

• Resend Option – Resend assignment details to ensure proper synchronization with outlets.

Steps for Allocating Gift Vouchers to an Outlet  

1. Open the HQ and navigate to BPM > Customer Relationship Management > Gift Voucher Management > Gift Voucher Pattern Assign History.

2. Click the Assign button.

3. Fill in the required fields:

• Card Name – Select the Gift Voucher name.

• Pattern Prefix – Choose the applicable prefix.

• Range From – Enter the starting serial number.

• Range To – Enter the ending serial number.

• Outlet – Select the target outlet.

4. Click the Assign button to allocate the defined voucher range to the selected outlet.

Note: After clicking the Assign button, a confirmation popup will appear on the screen indicating that the gift voucher range has been assigned successfully.

This confirms that the voucher series has been allocated to the specified outlet.

Note: Use the Re-Assign button to reallocate gift voucher ranges when an outlet becomes Closed or Inactive.

This allows you to transfer unused voucher series to another active outlet, ensuring proper utilization and preventing voucher loss.

Steps to Resend Gift Voucher Pattern to an Outlet  

If the gift voucher pattern details are not received at the outlet level for any reason, you can resend the pattern using the Gift Voucher Pattern Assign History screen in Gofrugal HQ.

Note: If the pattern already exists at the outlet, the system will automatically skip duplicate pattern details and avoid reassigning the same range.

1. Click the ReAssign button on the Gift Voucher Pattern Assign History screen.

2. Choose the following from their respective lists:

• Old Assigned Outlet

• Card Name

• Pattern Prefix

• Re-Assign Type

• Prefix List

• New Outlet

Ensure that the correct voucher range and outlet details are selected before proceeding.

3. Click the ReAssign button.

The system will reallocate the selected gift voucher range to the New Outlet, or Resend the pattern details if required.

A confirmation message will be displayed once the process is completed successfully.

Receiving & Selling Gift Vouchers in Outlet POS  

To receive and sell gift vouchers in the outlet POS of GOFRUGAL HQ, follow the steps below:

1. Open NetTrade in the outlet POS.

2. Click the Sync button .

3. Click the OK button.

4. After clicking the Sync button in NetTrade:

• Select the checkbox beside the required Transaction Name Pattern.

• Click the Import button.

This will import the assigned Gift Voucher Pattern into the outlet POS system.

Once imported successfully, the gift voucher series will be available for issuing and selling at the outlet.

5. Open the Sales screen as usual.

6. Select the required Customer.

7. Add the Gift Voucher Item to the sales screen.

8. Choose the required Gift Voucher Serial Number from the list. You can select multiple serial numbers if needed.

9. Click the Ok button to confirm the selected serial number(s).

10. Choose the required Tender Mode (Cash, Card, UPI, etc.).

11. Click the Save button to complete and save the bill.

Once saved:

• The selected Gift Voucher Serial Number(s) will be marked as Sold.

• The transaction will be recorded in the system.

• The voucher will be available for redemption as per its configuration.

This completes the process of selling a Gift Voucher in the Outlet POS.

Redeeming Gift Vouchers in Outlet POS  

To redeem a gift voucher for a customer in the outlet POS of Gofrugal HQ, follow the steps below:

1. Open the Sales screen.

2. Select the required Customer.

3. Add the desired Items to the bill.

4. Press the F6 – Save button to move to the tender screen.

5. Choose the Gift Voucher tender option.

6. Enter the Gift Voucher Number.

7. Press the Enter button.

Note: The system will automatically display the Voucher Number and the Available Amount once the voucher number is entered, allowing you to verify the balance before completing the transaction.

8. After applying the Gift Voucher Tender:

• Select the remaining required Tender Mode (if the bill amount exceeds the voucher value).

• Press the Save button to complete the transaction.

The bill will be successfully saved, and the gift voucher balance will be updated accordingly.

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The Gift Voucher Pattern Assign History screen in Gofrugal HQ is used to allocate and manage gift voucher serial number ranges across outlets.

This feature enables centralized control over voucher distribution and ensures that each outlet receives a defined and unique voucher series.

Key Functions  

• Assign voucher ranges to specific outlets

• Configure details such as:

• Card Name

• Pattern Prefix

• Range From

• Range To

• Target Outlet

• Reassign voucher ranges when an outlet becomes inactive or closed

• Resend voucher pattern details to outlets if synchronization fails

• Prevent duplicate pattern allocation automatically

Business Benefits  

• Structured serial number control

• Avoids duplication of voucher numbers

• Enables smooth multi-outlet voucher management

• Maintains audit trail of voucher allocation

• Ensures operational continuity during outlet changes

Overall, the Gift Voucher Pattern Assign History feature ensures accurate, secure, and centralized management of gift voucher series distribution across the retail network.